Administrative Assistant
RW Armstrong - South Bend, IN

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We are currently seeking a part-time Administrative Assistant to provide administrative support in our South Bend, IN office. The individual in this position will work approx. 32 hours/4 days a week.

Responsibilities

• Answer multi-line phone system and direct calls;

• Greet visitors;

• Coordinate appointments, meetings and seminars for staff; this includes reserving conference rooms, setting up web meetings and ordering/distributing food as needed;

• Compose routine letters from notes and computer drafts;

• Type correspondence, memos and proposals, including mail merges;

• Organize and maintain copies of correspondence and contracts for general office file system;

• Coordinate distribution of mail and deliveries within the office; prepare fed-ex packages and distribute faxes;

• Assist in preparation of proposals;

• Maintain equipment within the office and coordinating use;

• Process purchase order requests and maintaining/ordering supplies.

Qualifications
  • 5 years of administrative support experience is required, relevant administrative experience in the engineering consulting industry is preferred.
  • High School Diploma/GED required; Associate’s degree in Business Administration, Secretarial Science or related field preferred.
  • Must be customer service driven, have the ability to handle multiple tasks and possess excellent organization and communication skills.
  • Proficiency and recent use of MS Office is a must.

RW Armstrong - 17 months ago - save job - block
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About this company
5 reviews
RW Armstrong, then known as R.W. Armstrong & Associates, was founded in 1961. A year later, Gurdon Huntington and James Wade founded...