Administrative Assistant
Resolution Media - New York, NY

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The following are the responsibilities and duties of the Executive/Administrative Assistant. This is not an all-inclusive list and will vary by location.
The role of the Executive/Administrative Assistant is to support the overall effectiveness, professionalism and success of the team. He/she is responsible for ensuring smooth process flow, internal communication and execution excellence on all assignments. In addition, the position encompasses the following duties:
Support Directors, and their respective staffs (when relevant), on all Executive/Administrative needs
Assist team in the preparation of presentations and correspondence
Answer phones and assist callers; refer messages and return calls when requested
Make travel arrangements and generate expense reports
Sort and distribute mail to group
File/Fax/Arrange for messengers and overnight packages
Provide reception lunch relief; support other assistants when time and work volume permit
Exercise discretion in handling confidential or sensitive information
Conduct research and compile information for required projects
Work independently on assigned Executive/Administrative projects
Maintain a working familiarity with OMD Executive/Administrative polices
Assist with the planning of group meetings or activities
Maintain group filing system or library

Extensive knowledge of Microsoft Office and working knowledge of Windows based computer programs required
Prior support staff experience
Must provide excellent customer service, understand the business needs, take initiative, possess excellent interpersonal skills (both written and verbal), have the ability to maintain the strictest level of confidentiality, and express high standards of professionalism
Excellent organizational skills, ability to multi-task and prioritize
Must be able to take direction and constructive criticism
Ability to anticipate the needs of the group and plan accordingly
Have a cooperative attitude in working with individuals at all agency levels

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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