Administrative Assistant
RiseSmart - San Jose, CA

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RiseSmart is a dynamic fast paced Silicon Valley venture backed HR Technology Company. RiseSmart provides Next-Gen Career Management solutions looking for an Administrative Assistant to join our team. Our flagship product leverages a semantic job search technology platform, proven methodologies, and one-on-one support to help employers with their workforce strategy, and displaced employees with their career strategy.

RiseSmart has won several awards, the recent ones being the Golden Bridge Awards and the Stevie Awards for the Most Innovative Company, The Red Herring Top 100 Companies in North America and the Global 100 Award, and the Bay Area Best Places to work for 2011 and 2012 and was awarded "Cool Vendor for Human Capital Management for 2012" by Gartner

We are looking for an Administrative Accounting Assistant to be the heartbeat of operations in our office, acting as our go-to person for all office, administrative and support our accounting department. Previous experience in a start-up is a huge plus.

Office Admin Responsibilities:
  • manage incoming calls and visitors
  • maintain common office areas
  • manage and order office supplies
  • coordinate office activities (birthdays, potlucks, happy hours and other events)
  • coordinate meetings
  • back up assistance to executives and candidates with calendar & travel management
  • support accounting department with AP/AR data entry, vendor relationship management, and ad hoc projects
  • recognize areas of improvement in office processes; developing and executing
Accounting Responsibilities:
  • Full cycle Accounts Payable: Timely and accurate payment processing of vendor invoices and generating full checks on a regular basis
  • Process Expense Reports
  • Set up and maintain vendor files
  • Prepare monthly invoice
  • Prepare monthly customer statements
  • Manage AR collections with the goal of improving DSO’s
  • Maintain and update customer files
  • Organize record keeping and filing
  • Duties related to month end close
  • Various accounting and billing projects as assigned
  • 4 year College Degree Preferred
  • Minimum 2-3 years of experience as administrative & accounting assistance (preferably in a start-up environment)
  • Experience in office management, maintaining common office areas, managing calendars and coordinating travel
  • Excellent leadership and professional presence
  • Experience handling confidential and sensitive materials with discretion.
  • Superior time management skills and ability to prioritize workload is a must
  • Quick on his/her feet, thriving in change and catching and resolving problems before they surface
  • Able to develop and execute general office processes
  • Fun, creative with passion for team building events, and contributing to fun office culture
  • Must be detail-oriented and well-organized
  • Can work with minimal direction and is highly motivated to succeed
  • Excellent oral and written communication skills
  • Thorough knowledge of MS-Office Suite (Word, Excel, PowerPoint, Outlook)
Job Location: RiseSmart, Inc., 2055 Gateway Place, Ste 150, San Jose, CA 95110

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