Administrative Assistant
Roche - Branford, CT

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Roche Diagnostics is part of one of the world's leading research-oriented healthcare organizations - the Roche Group. Active in the fields of pharmaceuticals and diagnostics, Roche develops innovative products and services that address the prevention, diagnosis and treatment of diseases, thus enhancing well being and quality of life. This is an exciting opportunity within 454 Life Sciences which is the center of excellence for sequencing solutions within Roche Applied Science . 454 Life Sciences developed and commercialized the innovative GS Junior and GS FLX Systems for high-throughput DNA sequencing. Specific applications include de novo sequencing and resequencing of whole genomes, targeted resequencing of genomic regions of interest, metagenomics, transcriptome sequencing and methylation analysis. The hallmark of 454 Sequencing Systems are the long, highly accurate sequence reads, including paired end reads. The technology has enabled over 1,000 peer-reviewed publications in diverse research fields such as cancer, infectious disease, immunogenetics, drug discovery, agriculture, environmental ecology, paleontology and many more. At Roche Diagnostics, our focus is on improving the lives of patients. From research to lab tests to personalized healthcare, we touch the entire spectrum of diagnostic users . Roche is a successful company that offers exciting career opportunities. We encourage and support your development in areas of your interest which will prepare you for the next level in your career path. We know that people are responsible for our success and we value our employees. Our commitment is to create a work environment where feeling valued, respected, and empowered is a daily experience. As an Administrative Assistant, your responsibilities involve the proper and timely completion of Administrative related duties and functions primarily residing in the following departments and areas: Finance & Operations Departments. Key Roles and Responsibilities

Maintain Calendar for VP of Manufacturing

Logistically organize Internal & External meetings & functions for Global Operations team & external visitors

Maintain confidential information and ensure the security of such information.

Assist in editing & updating of various company documents as required

Manage all shared filing systems (hard and soft copies), including the organization of files containing all relevant company forms and documents.

Collect and distribute of building 50 main fax line inbound fax documents to the proper personnel.

Monitor and order Building 50 office supplies including paper.

Receive and distribute incoming, outgoing, and interoffice mail.

Manage the organization of the 50 East Industrial building/facility, including the visitor entrance area, the employee entrance area, conference rooms, copy/supply room. In doing so, managing would mean such things as: Keeping these areas clean and neat. Report to the IT Department any noticed/potential technical related issues/concerns with any of the phones, printers, or presentation related equipment.

Alert the nightly cleaning crew to any specialized cleaning requirements for the building.

Provide primary coverage of the company’s main front door entry area each day. This would include greeting guests/visitors & informing staff of visitors.

Assist with employee and recruit travel arrangements.

Process travel reimbursements and expense reports as needed

Manage & maintain the Administrative and Conference Room Calendars i.e. Arranging/scheduling meetings, updating calendars as needed for these individuals, arranging for food to be brought in if necessary and proactively handling any needed clean up logistics following each of these meetings.

Develop and maintain a comprehensive knowledge of local resources (i.e. meeting facilities, restaurants, public transportation, restaurants, etc.); provides information to visitors and staff.

Effectively cross train other administrative personnel on all the main functional areas listed above, in order to provide for back-up coverage in the amount of absences due to illness, or the like.

Other duties & functions may be assigned to this position as needed. Who you are
You’re someone who wants to influence your own development. You’re looking for a company where you have the opportunity to pursue your interests across functions and geographies.
Where a job title is not considered the final definition of who you are, but the starting point. You Also: Knowledge and Abilities: Administrative support experience. Good mathematical skills. Has the ability to use automated office equipment, read difficult instructions and maintain written records and has up to date computer program skills including Outlook & PowerPoint. Ability to work independently to determine methods and procedures on new assignments. Ability to switch priorities effortlessly and to complete work in a timely manner. Minimum Requirements: Requires a high school diploma with a minimum of 2 years’ experience and/or Associates Degree.
The next step is yours. To apply today, click on the "Apply online" button below.
Roche is an Equal Opportunity Employer

Roche - 14 months ago - save job - block
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About this company
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Roche is on a medicinal roll. The company operates two segments, pharmaceuticals and diagnostics, and sells its products in some 180...