This is a part-time 20 - 30 hour per week position with an estimated start date of 12/1/2013.
Under immediate supervision, the Administrative Support Assistant performs general office support work of routine difficulty. Typical duties may include referring and screening visitors and calls; scheduling meetings and special activities; explaining office and or program policies; typing and preparing documents, correspondence, and reports; maintaining and tracking records; filing and faxing documents; processing standard and electronic mail; using office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results; creating and maintaining standard and electronic records, files and record keeping systems; processing documents and records; making travel and other arrangements; ordering and maintaining supplies; interacting with and solving problems for internal and external clients; and performing other general office support and maintenance activities. This position will be responsible for providing proactive and effective support for the center.
Fingerprint clearance is required prior to hire.
Previous experience in an office or administrative environment
Required Knowledge, Skills, and Abilities
Experience with database/spreadsheet data management
Proficiency in Microsoft Word, Excel, and PowerPoint
Excellent analytical skills
Effective communication/interpersonal skills
Proactive and resourceful
Ability to prioritize and multi-task
Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation
Ability to understand standard office procedures; to operate standard office equipment; to learn office technology systems; to perform basic arithmetic calculations; and typing and keyboard skills
Must have strong grammar, editing, proofreading and punctuation skills
Must have experience maintaining and implementing an organized filing/database system
Must have professional appearance and demeanor, as well as effective conversational skills
Must be able to work under tight deadlines
Must be willing to assist with setting up booths/tables at local trade association events and be comfortable with speaking with people
Must be able to work occasional early mornings and late nights
This description incorporates the most typical duties performed. It is recognized that other related duties not specifically mentioned may also be performed. The ability to report to work on time; follow directions from a supervisor; interact effectively with co-workers; understand and follow posted work rules and procedures; accept constructive criticism; for managers and supervisory personnel to lead and manage others; and to maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.
Preferred Experience/Special Skills
Minimum 5 years experience providing high level executive administrative support
Experience with event planning and marketing
Familiarity working with email service websites such as Mailchimp
Proficiency in Adobe Photoshop, Illustrator or graphics programs
Previous experience in a law firm or real estate organization
Office environment. Administrative Assistant will attend off-campus meetings and events.
Job Close Date
Jobs close at 4pm PST
Additional Instructions for Applicants
Certain SDSURF positions must undergo background and other screening, which may include criminal history, credit history, health examination, fingerprinting, or other screening criteria which the SDSURF determines necessary for business purposes. Where such requirements are known, they will be stated in the job posting. By accepting a position with SDSURF, you are agreeing to undergo such screenings at any time during your employment with SDSURF if it is determined necessary for business reasons.