Administrative Assistant
SDSU Research Foundation - San Diego, CA

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This is a part-time 20 - 30 hour per week position with an estimated start date of 12/1/2013.

Under immediate supervision, the Administrative Support Assistant performs general office support work of routine difficulty. Typical duties may include referring and screening visitors and calls; scheduling meetings and special activities; explaining office and or program policies; typing and preparing documents, correspondence, and reports; maintaining and tracking records; filing and faxing documents; processing standard and electronic mail; using office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results; creating and maintaining standard and electronic records, files and record keeping systems; processing documents and records; making travel and other arrangements; ordering and maintaining supplies; interacting with and solving problems for internal and external clients; and performing other general office support and maintenance activities. This position will be responsible for providing proactive and effective support for the center.

Fingerprint clearance is required prior to hire.

Minimum Qualifications

Previous experience in an office or administrative environment

Required Knowledge, Skills, and Abilities

Experience with database/spreadsheet data management

Proficiency in Microsoft Word, Excel, and PowerPoint

Detail oriented

Excellent analytical skills

Effective communication/interpersonal skills

Proactive and resourceful

Ability to prioritize and multi-task

Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation

Ability to understand standard office procedures; to operate standard office equipment; to learn office technology systems; to perform basic arithmetic calculations; and typing and keyboard skills

Must have strong grammar, editing, proofreading and punctuation skills

Must have experience maintaining and implementing an organized filing/database system

Must have professional appearance and demeanor, as well as effective conversational skills

Must be able to work under tight deadlines

Must be willing to assist with setting up booths/tables at local trade association events and be comfortable with speaking with people

Must be able to work occasional early mornings and late nights

Standard Requirements

This description incorporates the most typical duties performed. It is recognized that other related duties not specifically mentioned may also be performed. The ability to report to work on time; follow directions from a supervisor; interact effectively with co-workers; understand and follow posted work rules and procedures; accept constructive criticism; for managers and supervisory personnel to lead and manage others; and to maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.

Preferred Education/Certifications

College degree

Preferred Experience/Special Skills

Minimum 5 years experience providing high level executive administrative support

Experience with event planning and marketing

Familiarity working with email service websites such as Mailchimp

Proficiency in Adobe Photoshop, Illustrator or graphics programs

Previous experience in a law firm or real estate organization

Working Conditions

Office environment. Administrative Assistant will attend off-campus meetings and events.

Job Close Date
Jobs close at 4pm PST


Supplemental Questions

Additional Instructions for Applicants

Certain SDSURF positions must undergo background and other screening, which may include criminal history, credit history, health examination, fingerprinting, or other screening criteria which the SDSURF determines necessary for business purposes. Where such requirements are known, they will be stated in the job posting. By accepting a position with SDSURF, you are agreeing to undergo such screenings at any time during your employment with SDSURF if it is determined necessary for business reasons.

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