Administrative Assistant
Saint Francis Community Services - Garden City, KS

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Provides clerical support for the staff in their office, including: typing correspondences, distributing and sorting mail

Schedules appointments as needed

Answers telephones, takes messages, and greets guests

Assures messages are distributed to correct employee

Notifies employee when they have a guest/client in the office

Updates phone list as changes occur

Compiles time sheets and transmittals and sends to payroll in a timely manner

Reviews, codes & sends bills to accounts payable in a timely manner

Responsible for petty cash, makes sure that it balances at end of month

Gathers, reviews, and maintains client information for files and assures compliance standards are met

Purchase and maintain office inventory

Ensures office is organized and runs smoothly

Takes minutes at staff meetings, types minutes and distributes to all office staff

May schedule driver transports, track drivers schedules

Notifies drivers and case manager of changes and cancellations to transport times

Ensures that drivers have left vehicles clean and filled with gas

May schedule preventative maintenance for vehicles

Implements SFCS policies and follows directives as required. Follows and adheres to all pertinent SFCS Standard Operating Procedures (SOP's), rules, personnel policies and procedures; related accreditation and licensure standards; and federal, state and local rules, statutes, regulations, and contractual terms

Is knowledgeable of and follows all safety procedures

Reports unusual incidents through appropriate Risk Management, clinical and safety channels

Ensures clients' rights are protected

Other duties as assigned

Saint Francis Community Services - 17 months ago - save job