Administrative Assistant
San Antonio Lighthouse for the Blind - San Antonio, TX

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Administrative Assistant - Rehabilitation

Job Summary: Provide clerical and administrative support to the Rehabilitation department.

Essential Job Functions: · Respond to telephones inquires, redirect calls and relay information.

· Assist department staff with word processing, spreadsheet implementation, and
database input. Billing experience preferred.

· Compose; format and/ or type minutes, letters and other correspondence.

· Edit and proof various materials.

· Coordinate various activities for departments.

· Prepare mail, distribute, and file purchase orders. Ensure all items are received.

· Maintain client database.

· Schedule projects, activities and meetings.

· Manage lists and schedules.

· Process travel arrangements for department employees and program participants.

· Maintain and update department files.

· Prepare mail outs, make copies, and distribute correspondence.

· Mail and fax correspondence.

· Research projects for manager.

Additional Responsibilities: · Distribute mail for department.

· Transport employees and/or clients as needed. Run miscellaneous errands.

· Give tours of facility, as needed.

· Maintain agency mailing lists.

· Procure estimates for needed office supplies, equipment, and services.

· Perform minor service on office equipment and initiates service calls when necessary.

· Assume additional responsibilities; perform additional duties, and complete special

projects as assigned.

Knowledge, Skills, and Abilities: · Knowledge of composition, punctuation, grammar, and editing.

· Knowledge of basic math, including computing percentages.

· Effective verbal and written communication.

· Knowledge of computers and software, including word processing, spreadsheets, and

job specific software.

· Ability to use standard office equipment, including, fax machines, copy machines,

telephones, paper shredders, and typewriters.

Job Qualifications: · Must be able to lift up to 10-15 lbs

· Must be able to report to workstation without assistance.

· Must be able to stand for long periods of time.

· Must be able to conduct repetitive motions on a daily basis.

· High school diploma or equivalent.

· Type 60+ WPM with two or less errors.

· Valid driver’s license.

· Three to five years of administrative experience.

TRAVEL: Approximately -0- percent.

SALARY: $10-$12 Depending on experience.

This job description does not imply these are the only duties to e performed. The incumbent in this position will perform such other tasks as may be required for the effective operations of the Division/Department upon request by his/her supervisor.

SAN ANTONIO LIGHTHOUSE, A NONPROFIT ORGANIZATION, IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.

San Antonio Lighthouse for the Blind - 19 months ago - save job - block
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