Administrative Assistant
Sony Music Entertainment 68 reviews - New York, NY

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Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

The Administrative Assistant is responsible for providing administrative support to the Marketing Department and helping to ensure the efficient day-to-day operation of the Marketing Department at Epic Records by successfully accomplishing the following responsibilities:

  • Act as a liaison between two VP’s and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc.
  • Build and maintain relationships with the artists, management, creative departments, as well as executives within the company.
  • Schedule meetings, arrange travel, and answer phones for while also providing administrative support (as needed) in the marketing department.
  • Maintain mailing and e-mail lists, databases, files and other assets for the department.
  • Order and maintain music product, office supplies and tickets for the department.
  • Update project information and sales information on behalf of our artists for weekly status reports.
  • Help coordinate and manage budgets, promotional trips, travel, work orders and more for artists.
  • Coordinate Marketing plans for artists.
  • Help to create print, television, radio, online and outdoor advertising, album package layouts, point of sale materials and CD/DVD copies with Creative Department.
  • Attend meetings as departmental representative as needed.
  • Screen and interview intern candidates.
  • Coordinate intern schedule and act as department point person for Human Resources.
  • Provide interns with projects that help them learn the workings of the department and the music business in general.
  • Use PRS system to process department invoices.
  • Forward new vendor requests to Finance.
  • Provide creative input and ideas on projects.
  • Provide back-up support for other members of the department as needed.

  • The ideal candidate holds a Bachelor’s Degree and a minimum of 1-2 years of prior administrative experience in the field of marketing or a related field.
  • Strong computer skills including MS Office (Word, Excel & Outlook) and an intimate knowledge of the internet. Will need to learn a variety of other computer systems including Mediabase, BDS, and RPS.
  • A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills.
  • Exceptional communication and time management skills.
  • Must be able to work independently but be a team player and flexible.
  • The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously.
  • Must be extremely organized.
  • Must be able to create and maintain very strong relationships with co-workers, artists, managers, attorneys, etc.
  • Use of discretion and the maintenance of high levels of confidentiality are also required.
  • Must be available to work overtime and to travel/attend evening showcases as required.

About this company
68 reviews
Sony Music Entertainment is a global recorded music company with a current roster that includes a broad array of both local artists and...