Administrative Assistant
St. Elizabeth Regional Health - Lafayette, IN

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Provides administrative support for the organization at the manager level. Assists with project planning on special projects. This is a regular part-time position that requires the individual to

work Monday through Friday 1:00 p.m. 5:15 p.m.

Technical competencies
ADMINISTRATIVE SUPPORT
  • Perform daily procedures such as: typing, filing, picking up calls, attending meetings, faxing, photocopying, composing and transcribing letters, seminar registrations, and literature research.
  • Maintain files and notebooks.
  • Respond to calls and route as necessary.
  • Route outgoing reports, correspondence, records and other materials to proper destinations.
  • Maintain files and security of confidential information.
  • Collect documents and reports for corporate newsletter.
  • Other duties such as creating and setting up of corporate forms, backing up other administrative assistants if necessary.
  • Maintains calendars/appointments
  • Makes travel arrangements for business/educational trips, meetings and/or seminars.
  • Complete and process expense reports.
  • Maintain office equipment/office supplies inventory.
  • Process housekeeping and facility management requests.
  • Attends required training.
PARTICIPATE IN TEAM PROCESS
  • Effectively interact with other medical professionals.
  • Actively participate in meetings.
  • Represent their clinic as needed.
  • Participate in cross training functions.
  • Adhere to clinic's mission and goals.
MEETING COORDINATION
  • Make arrangements for meetings/special events including notifying Food Services for luncheons, vendors, etc.
  • Attend meetings as requested representing their clinic.
COMMUNICATION
  • Provide age appropriate communication with all customer groups; primary focus on the geriatric population.
  • Maintain confidentiality, communicate problems appropriately and handle telephone communication.
  • Offer explanations and directions to questions received; triage to appropriate source or provide response.
ASSUMES RESPONSIBILITY FOR PROFESSIONAL SELF-DEVELOPMENT
  • Annual education
  • Mandatory training programs
  • Participate in 75% of office meetings
  • Participate in performance improvement activities related to job or facility.
  • Seek new methods and principles
Minimum qualification s

Education
High school diploma or equivalent required. Bachelor's degree preferred.

Licensure
Not applicable

Other
Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources. Advanced knowledge of office systems and applications such as Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology. Knowledge of the English language including the meaning and spelling of words, rules of composition, and grammar. Knowledge of principles and processes for providing customer and personal services. Ability and willingness to learn and operate new office technologies as they are developed and implemented.

St. Elizabeth Regional Health - 12 months ago - save job - block
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About this company
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When it comes to expertise in a large number of medical specialties, people in Lafayette know their hospitals are more than up to the task...