Administrative Assistant
St. Jude Medical - Sylmar, CA

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Working under general supervision, organizes, plans and performs a variety of secretarial, clerical, and administrative support duties, such as (but not limited to): receiving/screening/directing phone calls/faxes/e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence/reports/documents/presentations; collecting/distributing data; and maintaining paper/electronic filing systems. Takes initiative to ensure work is done accurately and completely. Applies existing work methods to different known situations. Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel.
Requirements/Education: High school diploma or other specialized training/equivalent related experience. Typically a minimum of three or more years of progressively more responsible office clerical experience. Requires a demonstrated knowledge of the practices and procedures of the function. Incumbents are required to work cooperatively and productively with others. Demonstrated organizational skills, attentiveness to detail, and the ability to work under general supervision is required. Must be adept at handling multiple assignments in a timely manner while meeting assigned deadlines. Must also have demonstrated verbal and written communication, interpersonal, organizational and basic math skills. The demonstrated ability to read, write, and communicate effectively in English is also required; this requirement includes clear, understandable speech, demonstrated comprehension skills, and demonstrated competence in English spelling, grammar and punctuation. The ability to successfully pass a reading comprehension pre-employment examination is mandatory. The demonstrated ability to understand and comply with applicable Food & Drug Administration (FDA) regulations and Company operating procedures, processes, policies and rules is essential. Must be able to use discretion and handle sensitive/confidential information. Demonstrated proficiency in operating a personal computer; the ability to pass a 10 key assessment examination. Must be proficient in using various PC-based software packages including Microsoft Word, Excel, or similar word processing/spreadsheet software. Must be able to maintain regular and predictable attendance; the ability work overtime is also required.
Desired Requirements: An Associates degree in Business Administration, a related field, or equivalent. Previous secretarial experience to department management. Experience in the biotech, bio-instruments, or medical devices industries is also preferred.

St. Jude Medical - 20 months ago - save job - block
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