Administrative Assistant
St. Mary's Healthcare System for Kids - Bayside, NY

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St. Mary’s Healthcare System for Children is one of the nation’s premier providers of intensive rehabilitation and specialized care for children with special needs and life-limiting conditions. The largest pediatric post-acute care provider of its kind in the region, St. Mary's treats 4,000 children each day through our hospital, Home Care and Community Programs in the five boroughs of New York City, Nassau, Suffolk, Westchester and beyond. Following hospitalizations for complications from premature birth, illness and injury, or when special services are needed, children and their families come to St. Mary's to receive exceptional care, learn to manage their condition, and achieve a better quality of life.

Administrative Assistant

St. Mary's is currently seeking a Full-time administrative assistant to provide office management that includes tracking and ordering supplies, petty cash, mailings, phone and contact lists, furniture acquisition, office moves, and oversees credit card purchases and reconciliation. This person will also provide assistance to the AVP on matters relating to the administrative operation of the programs, including but not limited to, flow of operations, staffing issues, program activities, and departmental needs. Additional duties include but may not be limited to providing assistance in tracking and coordinating projects and initiatives for the Department of Health and the Facility’s Cost Report by collating and assessing data provided by the multidisciplinary team and the creation, maintenance and distribution of correspondence, proposals and reports as assigned.

We recognize ability and reward excellence:
Excellent individual/family benefits

Tuition reimbursement

Life insurance

Flexible spending accounts

403(b) retirement plan

And much more

St. Mary’s Healthcare System for Children is an Equal Opportunity Employer

Minimum of 3 years of progressive experience as an administrative assistant or office manager; Healthcare or Long Term Care experience preferred

Must be able to successfully pass the administrative assistant computerized testing

Possess the ability to prepare accurate written records, correspondence and reports

Possess an extensive knowledge of business English, spelling, punctuation, and arithmetic with a broad base understanding of modern office practices, functions, regulations and procedures

Good organizational, interpersonal and communication skills are required

Ability to perform detail oriented work with frequent interruptions

Bilingual preferred