Responsible for office management functions, including ensuring that record keeping, data collection and dissemination of reports and statistics are conducted in an efficient and timely manner. Provides support to the daily operation of the program and assist in the creation of a safe, accepting and caring environment for children and families.
Education and Experience Required:
High school diploma or general education degree (GED) required.
Some college with emphasis on office management or a business related field preferred.
A minimum of two years prior experience working in an office environment preferred.
Knowledge, Skills and Abilities Required :
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Excel Spreadsheet software and Word Processing software and knowledge of ChildPlus.
Certificates, Licenses, Registrations
Other Skills and Abilities
The employee fulfilling this job is accountable to the assigned supervisor for completion of assignments and to the high standards of accuracy, attention to detail and timely completion of work. Expectations include: a pleasant, empathetic, sensitive and professional demeanor, a positive attitude and a willing spirit. The employee must be willing to engage in professional development efforts as available to the position and required by management.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Other Skills and Abilities Required:
The employee fulfilling this job is accountable to the assigned supervisor for completion of assignments and to the high standards of accuracy, attention to detail, and timely completion of work. Expectations include: a pleasant, empathetic, sensitive and professional demeanor, a positive attitude and a willing spirit. The employee must be willing to engage in professional development efforts as available to the position and required by management.
Principle Duties and Responsibilities :
Types, files and mails materials related to the Early Head Start program.
Composes and types routine correspondence.
Organizes and maintains file and tracking systems for all Delegates, Grantee and files correspondence and other records.
Positive and efficient handling of incoming calls, emails, and other correspondence.
Monitors and maintains all forms and materials necessary for the smooth and efficient operation of business related operations within the program.
Conducts research, and compiles and types statistical reports for the Community Needs Assessment (CNA).
Coordinates and arranges meetings, prepares agenda, reserves and prepares facilities, and records and transcribes minutes of meetings or Grantee/Delegate meetings.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail, faxes and scanned documents. Support s Grantee Director in ensuring all federal reporting is completed accurately and timely.
Orders and maintains supplies, and arranges for equipment maintenance as needed.
Assists in coordinating Training and Technical Assistance events and funding.
Identifies administrative needs, problems, weaknesses, strengths and requirements that are not being met; facilitates appropriate action to ensure correction.
Acts as a member of the team and will therefore, be responsible for dealing with crisis situations when appropriate and necessary.
Maintains confidentiality of information at all times.
Assists with other program related responsibilities as needed.
Cooperates in any investigation related to personnel, licensing, accreditation or other circumstances.
Performs special assignments as required that are needed for the smooth operation of the program.
Acts as back up for Child Plus data entry, preparing and sharing reports with Delegate and Grantee staff as needed.
Attends all agency and departmental meetings and training as required.
Performs other reasonable duties as assigned by supervisor or other management.
NOTE: The job duties listed are typical examples of the work performed by the position in this job classification. Not all duties are included. It is expected an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PRE-EMPLOYMENT REQUIREMENTS: The successful candidate for this position will be required to provide 3 letters of recommendation, satisfactorily complete a drug screen, TB test, national and state background check and DHS clearance (additional items may be required dependent upon position).
Minimum rate: $12.63 per hour
Job Family: EHS - Detroit
Deadline: This posting will close in five days or when the position is filled.
Starfish Family Services is an equal opportunity employer. It is the policy of SFS not to discriminate in its employment and personnel practices because of a persons race, color, religion, sex,National origin, age, height, weight, marital status, disability, genetic information or any other basis protected by federal, state, or other applicable law.
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Starfish Family Services - 4 months ago