Administrative Assistant
Strad Energy Services Ltd. - Waynesburg, PA

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Department: Operations
Division: Strad USA
Subordinates: N/A
FLSA Status: Non-Exempt
Safety Sensitive: No
Location: Waynesburg, Pennsylvania, USA

Major Responsibilities:
• Effectively and professionally greet and communicate with all visitors to the office
• Provide overall administrative support for branch and regional operations, other staff and visitors
• Responsible for payroll procedures (collect and submit approved employee timesheets and ensure timely submission to payroll)
• Organize and submit purchase card statements (receipts) for appropriate expense coding
• Coordinate travel arrangements (flights, car rentals, accommodations)
• Coordinate weekly travel arrangements for rotating employees (flights, car rentals, accommodations)
• Assist operations with employee scheduling, both local and rotational
• Assist corporate facilities manager coordinate, track, and assign company housing for rotating field staff
• Responsible for HR procedures (submitting new hire paperwork, ordering drug/fit for duty testing, etc.)
• Assist Regional Manager with special projects and other assignments as identified
• Reply to general information/reporting requests
• Assist Corporate and Branch Managers with Regional DOT Compliance
• Assist Corporate and Branch Managers with coordination of regional Fleet
• Assist Safety with random drug screening and chain of custody paperwork
• Assist in planning Branch and Region Events
• General Filing
• Answer general phone inquiries in a professional and courteous manner
• Maintain phone system including voicemail and auto attendant recordings
• Manage incoming/outgoing mail, work with couriers, and distribute faxes
• Oversee on-going office services (i.e.: ordering of kitchen/office supplies)
• Additional duties based on business needs

Knowledge, Education, Skills & Qualifications:
• 2+ years administrative experience is required
• Experience with oil & gas and/or accounting industry is a plus
• Proficiency in MS Office Suite is required
• Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
• Speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills
• Edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
• Prioritizes and plans work activities, uses time efficiently and develops realistic action plans
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance

Applicants are considered for all positions without regard to race, color, religion, sex, age, national origin, citizenship status, veteran status, or disability, or any other factor protected by applicable federal, state and local law.

Strad Energy Services Ltd. - 16 months ago - save job
About this company
Strad Energy Services, founded in 2003, is a leading provider of energy services and solutions to the North American oil and gas industry....