Administrative Assistant
The Millennium Group - New York, NY

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Schedules and coordinates meetings.
  • Perform a variety of coordinator duties, which may be complex and confidential;
  • Greet candidates and clients, answer telephones, take messages, respond to general questions regarding the work of the department.
  • Coordinate travel arrangements, both international and domestic.
  • Maintain contact lists and employee lists.
  • Manage mail with attention to due dates and actions required.
  • Produce a variety of materials: Letters, memoranda, interoffice communications, confidential presentations and reports
  • Attend meetings, conferences as required and take meeting notes.
  • Provides reception and office services relief (i.e. mail/file/stocking kitchens, etc.)
  • Assists Office Administrator with obtaining coding and approval for vendor invoices.
  • Processes and mails client invoices.
  • Proposal preparation and processing.
  • Work with management to set up client billings.
  • Other duties as assigned by manager.

  • Qualifications:
    • High school diploma or equivalent; Bachelor’s degree preferred.
    • Three or more years of administrative experience in professional services firm.
    • Strong computer acumen including a high degree of proficiency in Microsoft Word, Excel, Power Point and Outlook.
    • Experience in PeopleSoft recommended.
    • Strong oral and written communication skills.
    • Maintain the highest standards of professional and ethical conduct.
    • Excellent organizational skills and demonstrated ability to multitask; ability to prioritize work assignments while managing conflicting priorities and requests.
    • Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels.
    • Ability to take initiative and function independently while working in a team oriented environment.
    • Strong oral and written communication skills.
    • Strong attention to detail.

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