Administrative Assistant
Total Safety U.S., Inc. - Houston, TX

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•Front desk receptionist duties will include greeting customers in person, signing all guests in and out, answering and directing incoming telephone calls, processing incoming and outgoing mail, mailing small packages, maintaining Answering Service account with periodic updates on on-call personnel, phone numbers, etc., and maintaining and distributing internal employee phone lists throughout office;
•Receive and maintain material tracking documents;
•Input data into computer system, spreadsheets, or data bases;
•Maintain documentation for compliance to policies and procedures;
•Prepare customer invoicing for assigned accounts using electronic billing system and process invoices;
•Data entry of employee payroll time cards.
•High school diploma or GED preferred.
•Understanding of basic math and the ability to read, write and comprehend written and verbal English.
•Some knowledge of general office practices and procedures.
•Exposure to office equipment such as personal computers, copiers, calculators, fax machines, etc. preferred.
•Accurately type more than 40wpm.
•PC skills and knowledge of MS Office programs preferred.
•Oral and written communication skills with good vocabulary, good grammar and good telephone etiquette.
•Ability to handle confidential or sensitive information or issues.
•Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

Total Safety U.S., Inc. - 8 months ago - save job