Administrative Assistant
Town of Chapel Hill, NC - Chapel Hill, NC

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This position is responsible for providing administrative and secretarial support to the department.

Essential Duties and Responsibilities:
Essential Duties and Responsibilities: · Answers, screens, and transfers telephone calls as needed; provides information as requested. · Receives and screens visitors. · Prepares department time sheets; calculates wages; prepares wage adjustment forms as needed. · Performs accounts payable duties: processes invoices and disbursement requests; issues per diem checks to personnel in training; coordinates equipment and supply orders; reconciles monthly account statements; monitors account balances and requests funds transfers as necessary. · Receives, sorts, and distributes department payroll. · Maintains office supply inventory; orders supplies as needed; prepares reports of supplies used by each division; orders business cards for department staff. · Processes travel requests and authorizations; obtains travel receipts. · Issues noise permits as needed. · Assists in the interpretation of department policies, procedures, and regulations in response to inquiries. · Administers and maintains all service contracts as needed. · Maintains confidential and department files. · Participates as a member of committees. · Requests office equipment service as needed. · Performs other related duties as assigned. Supervisory Responsibilities: None Knowledge of: · Modern office practices and procedures. · Department policies and procedures. · Applicable federal and state statutes, town ordinances, and department policies and procedures. · Basic accounting practices · Familiar with Microsoft Office Excel Ability to: · Manage records maintenance and file management. · Operate various office equipment, including a typewriter, calculator, copier, facsimile machine, and personal computer. · Communicate with the public. · Handle interpersonal relations. Communicate both orally and in writing

Minimum Qualifications:
Minimum Qualifications: An equivalent combination of education and experience that provides the required knowledge, skills and abilities to perform the duties of the job. Education: Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Experience: Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years .

Supplemental Information:
Physical Demands: The work is typically performed while sitting at a desk or table with intermittent standing and stooping. The work is typically performed in an office.