Administrative Assistant
URS Corporation - Coshocton, OH

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Requisition Number:

Interest Category:
Operations & Maintenance

Interest Sub Category:
Operations & Maintenance

Job Title :
Administrative Assistant

Employment Category/Status:

Type of Position:
Regular Hire




Minimum Requirements:
Education: High school diploma or equivalent preferred.

Experience: This is a journey level position with 3+ years of related work experience (business education may substitute year for year). Works under general supervision. Performs advanced duties. Has a thorough knowledge of office practices and procedures. Typing (if required) 40 wpm.

  • Knowledge and proficiency in the Microsoft Office Suite 2010 especially Word, Powerpoint and Excel database and workbook functionality and reporting.
  • Knowledge and proficiency in the Procurement and Requisition process.
  • Familiar with Human Resource Policies.
  • Additionally, experience may include: ensuring deadlines are met by keeping staff informed of pending commitments, scheduling meetings and the subsequent necessary arrangements, maintaining organization of office area, providing support with office equipment.
  • Administrative Assistant must be a motivated self-starter with excellent time management skills, ability to work with little or no direction at times, high attention to detail, outstanding verbal and written skills, and a commitment to maintaining a safe work environment.
Preferred Qualifications:
  • Prior computer experience, specifically a computer maintenance management system; such as SAP, is a plus.
Physical Requirements:
  • Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.
  • Requires ability to use a variety of office equipment and to operate a computer keyboard to access databases, to send/receive messages and to prepare documents.
  • Requires ability to attend meetings throughout the site and potentially travel to other URS, customer and/or vendor locations in the area, as well as some air travel to more distant locations.
  • Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.
  • Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.
  • Some tasks will require repetitive wrist movements and sitting for prolonged periods of time.
Special Requirements:
  • Coping with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.
Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Job Description:
URS is seeking an Administrative Assistant at our site located in Coshocton, Ohio!

Position reports directly to URS Site Manager to perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization while interfacing with Maintenance Personnel. Directly responsible for Vendor Procurement & Requisition Processing.

Essential Functions:
  • Compiles statistical data for the preparation of reports, schedules and checklists.
  • Knowledge of Procurement & Requisition Chain of Command.
  • Monthly Accounts Payable Budget Reports.
  • Liaison between vendor, management and personnel.
  • General clerical duties including photocopying, scanning documents & emailing.
  • Maintain electronic and hard copy filing system.
  • Demonstrates positive and a can-do attitude, confidence, endurance and ability to constructively handle conflicts.
  • Participates in corporate and local site training in a variety of areas; including safety.
  • Flexibility in shifting task schedules and prioritizing work load.
  • Performs administrative tasks in support of the Client’s Human Resource Department, including but not limited to Attendance, FMLA, Site Training and confidentiality of employee records.
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