Administrative Assistant
USA - New York, NY

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  • Provide administrative support to the EVP & 2 SVPs of USA Programming.
  • Coordinate EVP’s busy meeting schedule with staff, outside distributors and colleagues.
  • Heavy phone/email/mail interaction with inter-department personnel, program distributors, vendors and other staff.
  • Answer/screen calls for EVP and department SVPs to alleviate call traffic, often redirecting.
  • Help plan and organize all department meetings and events.
  • Build/maintain relationships with distributors and their assistants.
  • Prepare and update documents and files on an ongoing basis for weekly meetings.
  • Maintain Contact list with updates, cross pollinating this information to phone, blackberry, mailing lists, etc.
  • Handle travel arrangements and submit/reconcile expense reports.
  • Track and report staff attendance.
  • Assorted administrative duties within the Programming department, assisting Scheduling, Acquisitions, Strategic Planning and Operations.
  • Work with internal scheduling programs such as COMPASS and Gabriel.
  • Order office supplies as needed.
  • Check viewer voicemail daily and create/circulate weekly memo.
  • Coverage and backup to senior assistant team.

    Basic Qualifications
  • Bachelors Degree
  • At least 1-2 years of Executive Assistant experience desired
  • Excellent phone manner and interpersonal skills
  • Highly Organized
  • Proficient in MS Office
  • Ability to be a team player, work effectively under pressure and initiate/prioritize administrative duties

    Eligibility Requirements
  • Interested candidate must submit a resume/CV through to be considered
  • Willingness to work overtime, and on weekends with short notice
  • Must be willing to work in New York
  • Must be willing to submit to a background investigation
  • Must have unrestricted work authorization to work in the United States

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  • NBC Universal - 21 months ago - save job
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