Provide administrative support to the EVP & 2 SVPs of USA Programming.
Coordinate EVP’s busy meeting schedule with staff, outside distributors and colleagues.
Heavy phone/email/mail interaction with inter-department personnel, program distributors, vendors and other staff.
Answer/screen calls for EVP and department SVPs to alleviate call traffic, often redirecting.
Help plan and organize all department meetings and events.
Build/maintain relationships with distributors and their assistants.
Prepare and update documents and files on an ongoing basis for weekly meetings.
Maintain Contact list with updates, cross pollinating this information to phone, blackberry, mailing lists, etc.
Handle travel arrangements and submit/reconcile expense reports.
Track and report staff attendance.
Assorted administrative duties within the Programming department, assisting Scheduling, Acquisitions, Strategic Planning and Operations.
Work with internal scheduling programs such as COMPASS and Gabriel.
Order office supplies as needed.
Check viewer voicemail daily and create/circulate weekly memo.
Coverage and backup to senior assistant team.
At least 1-2 years of Executive Assistant experience desired
Excellent phone manner and interpersonal skills
Proficient in MS Office
Ability to be a team player, work effectively under pressure and initiate/prioritize administrative duties
Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
Willingness to work overtime, and on weekends with short notice
Must be willing to work in New York
Must be willing to submit to a background investigation
Must have unrestricted work authorization to work in the United States
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NBC Universal - 21 months ago