Administrative Assistant
University of Alaska - Fairbanks, AK

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Position number (PCN):
Job Open Date

10-14-2011

Review Date To ensure consideration, please apply prior to the review date.

Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.

05-19-2012

Months per Year

Job Location

Fairbanks_09

Department Legend
  • W = Statewide
  • A = UAA
  • F = UAF
  • G = UAFGI
  • S = UAS
F-Human Resources

Assignment Information

Temporary

Major Org Unit

University of Alaska Fairbanks

Region

Fairbanks/Interior Region

Job Type

Business Clerical/Office Support Customer Service

Internal Applicants Only? Click here for a definition of Internal Applicants

No

Salary Grade Salary Schedule

00_74 thru 00_77, DOE

Salary

Grade 74 thru Grade 77, DOE

Bookmark to Job Posting

www.uakjobs.com/applicants/Central?quickFind=75616

HR Phone Number

University of Alaska Fairbanks - (907) 474-7700

HR E-mail Address

University of Alaska Fairbanks - uaf-jobs@alaska.edu

Job Posting Information

Job Posting Summary

The University of Alaska Fairbanks, the nation's northernmost Land, Sea and Space Grant University and international research center, advances and disseminates knowledge through teaching, research and public service with an emphasis on Alaska, the circumpolar North and their diverse peoples. UAF--America's arctic university--promotes academic excellence, student success and lifelong learning.

This temporary Administrative Assistant job posting is unique as multiple departments throughout UAF may be hiring from this pool of applicants. The posting is designed to aid departments in filling an unexpected vacancy or an urgent need on a part-time or full-time, temporary basis. If you are interested in the opportunity to gain university experience and to work in a temporary position that will be performing administrative type duties, please apply to this job posting.

Applications will be reviewed on an as-needed basis by various departments. By submitting your application to this job posting you should understand there is no guarantee your application will be reviewed nor selected by a department. Please indicate in your application materials any special skills you possess and any preferences for which departments you would like to be considered for.

Knowledge, skills and abilities required for this position.

Knowledge of office practices and procedures; excellent writing, spelling, punctuation and grammar for correspondence and reports. Excellent customer service skills. Ability to work independently; attention to detail; determine priorities; meet multiple deadlines and have basic fiscal skills. Previous experience working with the public. Ability to operate a multi-line phone system.

Candidate must have demonstrated proficiency with MS products (Excel, MS Word) and various e-mail clients, ability to use computer scheduling programs, websites/Internet Explorer and ability to send and download electronic documents through the Internet.

Typical education or training required for this position (including licenses).

High school diploma or equivalent.

Length of time and type of experience required for this position.

6 months to 3 years office/administrative experience or equivalent. Experience working with the public.

Preferred knowledge, skills or abilities for this position.

UAF Banner experience.

Prior university experience.

Special Instructions to Applicants

Please attach a resume, a cover letter, and contact information for three professional references.

If you have difficulty applying to this position please contact UAF HR at 907-474-7700 for assistance.

Special Conditions of Employment

Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).

Information

Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office.

Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office.

Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska.

Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security.

Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees.

E-Verify : The University of Alaska participates in the E-Verify program. For more information please see the following:

E-Verify Participation Poster (English):
https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf

E-Verify Participation Poster (Spanish):
https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf

Right to Work Poster (English):
https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf

Right to Work Poster (Spanish):
https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf

Job Duties

1
Record

Duty:
Provide direct contact with the inquiring public, target clientele, partner agencies, and organizations by phone, office visit, fax, mail and e-mail utilizing appropriate department resources to assist with resolution of questions.

Provide clerical and administrative support for various departments, which may include, filing, copying, faxing, spreadsheet creation and maintenance, log maintenance, data entry, records maintenance, create and organize reports, maintain databases. Compose drafts and edit correspondence, administrative reports, and materials. Process incoming and outgoing inter campus mail, arrange meetings, and assist with special projects as assigned by various staff and faculty. Maintain calendar of events and administrative deadlines, schedule building meeting rooms and conference rooms for special events

University of Alaska - 2 years ago - save job - block
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