Administrative Assistant
University of Central Florida 158 reviews - Orlando, FL

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The Sustainability and Energy Management Department ( SEM ) with Facilities & Safety has an opening for an Administrative Assistant position. This position will be responsible for the daily operations of office functions and provide administrative support to the Director of SEM .

The following are specific duties performed in this position:

Responsible for administrative support functions such as managing confidential personnel documents, overseeing telephone and reception functions, and maintaining files for SEM .

Maintains the director’s calendar and schedules meetings.

Maintains the operating budgets for SEM ; initiates requisitions, assist with purchasing card purchases, and receives invoices for processing from SEM .

Oversees biweekly payroll and the hiring process for SEM .

Manages departmental and administrative reports.

May supervise student assistants including clerical and computer staff.

Collaborates with other departments in Facilities and Safety to work on joint projects.

Initiates and makes travel arrangements for the department staff.

Maintains current inventory for all SEM equipment, supplies, and vehicles.

For additional information about our department, please feel free to visit the Sustainability and Energy Management website at:

Minimum Qualifications
A high school diploma and seven years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. If minimum requirements of the position do not require post high school education, an applicant is not required to provide the information on the application.

Highly organized, able to track deliverables and assure deadlines are met.

Ability to multi-task and prioritize effectively in a high-volume and fast-paced work environment.

Excellent communication skills, detail oriented, able to produce top quality, accurate results.

Capable of analyzing situations, problem solving and reaching appropriate decisions, as well as utilizing available resources to independently complete assignments.

Willing to seek out work upon completion of projects.

Prior experience managing agenda items and following through as required.

Proficient with the following: PeopleSoft Financials, KRONOS and Microsoft Office.

Special Conditions
If you are selected as the final candidate for an employment opportunity here at UCF , both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety. A resume may not be substituted.

This position does not require college credits. If the selected applicant claims college credit on the application for this position, an official transcript from the accredited institution must be provided within 30 days of the hire date. This applies whether the applicant is a new hire or promoted from among current UCF employees.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

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158 reviews