Administrative Assistant
University of Houston - Houston, TX

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Provide administrative staff support to one or more University or System executives in the Division of University Advancement. Assignments include but are not limited to calendar management, meeting coordination, travel arrangements, expense reports, voucher and purchase requisition processing, and receipt and documentation of charitable gifts.

Job Duties:
1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation, including entering development contact reports.

2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, events and meetings, including handling logistics, catering, correspondence, tracking attendance, and ordering and gathering supplies and materials.

3. Serves on committees and task forces as a representative of the unit.

4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development.

5. May have direct contact with donors or prospective donors, alumni and other constituents of the University.

6. Participates in special projects and prepares a variety of statistical reports as needed.

7. Performs other job-related duties as assigned.

Minimum Qualifications

Requires a 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Requires a minimum of three (3) years of directly job-related experience; five (5) years directly job-related experience is preferred.

Additional Posting Information

Additional Posting Information

Requires proficiency in Microsoft Word, Excel and PowerPoint. Applicants selected for interview will be tested in these programs.

Requires strong oral and written communication skills and professional demeanor.

Preferred Qualifications:
  • Proficiency in PeopleSoft Finance.
  • Administrative Professional certification.
  • Experience in a fundraising environment and in a fundraising campaign setting.
Security Sensitive Position

Retirement Program

Job Open Date

Minimum Posting Date

Expected Closing Date On or Before

Open Until Filled

Supplemental Questions

Required fields are indicated with an asterisk (*).

Please indicate your level of proficiency (basic, intermediate, advanced) in the following Microsoft Office programs: Word, Excel & Powerpoint

(Open Ended Question)

Please indicate the title(s) of executive staff for whom you have provided staff assistance: Manager, Department Chair, Assistant/Associate Director, Director, Executive Director, Assistant/Associate Vice President, Vice President, Executive Vice President, President, Designated Chief Officer, Board Member, Board Chairman/President

(Open Ended Question)

Please indicate the amount of experience you have with PeopleSoft Finance:

Less than 1 year

1 - 2 years

2 - 5 years

More than 5 years

Please describe in 3 to 4 sentences your executive administrative experience.

(Open Ended Question)

What types of writing/correspondence have you done?

(Open Ended Question)

How much experience have had in managing a schedule for someone?

Less than 1 year

1 - 2 years

2 - 5 years

More than 5 years

Please describe any experience you have had providing administrative support in a fundraising environment and in a campaign setting.

(Open Ended Question)

Please indicate the highest level of education you have completed.

High school diploma or GED

One year of college (30 credit hours)

18 months of college (45 credit hours)

Vocational training up to 18 months

Two years of college (60 credit hours)

Associate's degree

Advanced technical training over 18 months

Three years of college (90 credit hours)

Bachelor's degree

Master's degree


Other Terminal degree

Please indicate the number of years of full-time paid work experience you have in a related field.


less than 6 months

6 months to 1 year

1 year

2 years

3 years

4 years

5 years

6 years

7 years

8 years

9 years

10 years or more

Applicant Documents

Required Documents


Cover Letter

Optional Documents

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Founded in 1927, the University of Houston is the leading public research university in the vibrant international city of Houston, TX, the...