Supports the Director of Internal Audit (Director) and under the Director’s supervision performs administrative, secretarial and other functions as necessary for University Internal Audit, and at times, provides administrative assistance to Central Administrative Services (CAS). Responsible for the preparation and handling of general and highly confidential correspondence and reports, functions as office administrator and provides audit and other assistance when needed.
Examples of Duties
- Functions as confidential assistant to the Director
- Supports Director’s Audit Committee and Board of Trustees responsibilities
- Provides audit support to Internal Audit staff, including performing certain audit procedures
- Oversees office physical operations and related procedures on behalf of the Director
- Performs varied secretarial and administrative tasks which require a high degree of independent action, e.g.:
- Manage and coordinate Director’s calendar
- Coordinate and schedule meetings and travel arrangements and provide detailed agendas/itineraries when required
- Answer calls to department’s and Director’s telephone line
- Maintain budget records and process and reconcile necessary documents related for purchasing and the expenditure of funds
- Perform various record management tasks
- Maintain and update Internal Audit’s policies, procedures, web site and various databases
Initial and ongoing training will be provided to maintain and advance skills and knowledge.
- Two or more years of experience as an Administrative Assistant or a similar position. Associate’s degree in a business related field of study is a plus.
- Extensive knowledge of office procedures and the principals of office management.
- High level of proficiency using personal computers and various business software applications, such as Microsoft Office Suite of applications, including Outlook, Word, Excel, and PowerPoint. PeopleSoft experience a plus.
- High level of professionalism and ability to handle confidential information with discretion.
- Ability to take initiative, be adaptive, anticipate and use sound professional judgment.
- Ability to work independently on multiple tasks and prioritize.
- Excellent interpersonal and communication skills.
- Ability to occasionally travel to University locations throughout Massachusetts.
Starting salary for this position will be commensurate with candidate’s experience. No relocation assistance available.
The University of Massachusetts is an Affirmative Action / Equal Opportunity Employer