Are you motivated by a challenge? Do you consider yourself to be forward thinking and solutions driven? If so, an exciting career in advertising might be for you! Viamedia is the country’s leading independent advertising rep firm and we are looking to expand our team!
We are seeking an:
Administrative Assistant Job Purpose: Supports company operations by maintaining office systems. To provide sales, administrative, clerical, traffic, and billing support to Sales Managers. Should assist in coordinating and interfacing with traffic and billing, accounts receivables, and AE’s in sales support. Maintain, design, and implement office administrative functions, policies, and procedures necessary to insure the efficient operation of both teams.
Administrative Assistant Job Duties:
•Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
•Provide all reporting: Weekly sales reports, Manager’s updates, Budgets, Peak-Performers, Projections, and AE commissions
•Assist the VP/GM, DOS, and SM with clerical and operational tasks. Assist assigned offices in all facets of the annual budgeting processes and communicating updates to corporate office
Work with corporate marketing to distribute appropriate information on network information, scheduling, updates, inventory, research, system profiles, prospect lists, master account lists, etc.
•Maintain customer master files where needed
•Assist in opening and sending mail, filing, answering phone, taking messages, faxing, emailing, etc.
•Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
•Completes operational requirements by scheduling and assigning employees; following up on work results.
•Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
•Help Market Leadership recruit office support staff, as well as orienting, and training employees.
•Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
•Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
•Organize meetings, prepare agendas, etc.
•Schedule travel arrangements as needed.
•Schedule software & system training for staff as needed.
Skills/Qualifications: Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills
•Knowledge of advertising functions and terms
•Excellent typing, time management and computer skills. Must possess working knowledge of personal computer programs to include Microsoft Office Suite, and Strata.
•Excellent verbal and written communication skills
•Market Leadership reserves the right to add additional duties as required
The above statements are intended to describe the general nature and level of work being performed by the people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job.
An Equal Opportunity Employer