The Administrative Assistant demonstrates sound judgment and decision making ability; must be attentive to detail, accurate, thorough, and persistent in following through with all activities, and to respond professionally at all times in written and verbal communication. Must have ability to work independently, or in a team environment, and possess proficiency in the use of agency software, and other computer software.
EDUCATION AND EXPERIENCE/QUALIFICATIONS
High School diploma plus 2 years of related experience or an Associate’s degree plus 1 year of related experience is required. A valid CT driver’s license is also required.
Experience with Microsoft Office products, other software programs, and office equipment such as fax, copiers, and scanners is required. Must be capable of working flexible hours and willing to cover other shifts and sites as required as well as have access to reliable transportation.
Full-Time, Monday –Friday (between 8am-8pm)
Wheeler Clinic fosters positive change in the lives of individuals and families, as well as in communities. We provide cutting-edge human services that address a diverse range of needs and backgrounds, enhance strengths and provide the supports that encourage recovery from challenges for a satisfying life in the community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides overall administrative support for the staff and facility being served.
Communicates in a positive and effective manner with clients, staff, and referral sources, assessing the needs of each and triaging calls as necessary.
Performs complex and routine clerical duties including but not limited to copying, mailing, filing, faxing, and processes and follows up on various results if needed.
Produces, delivers, monitors and enters data timely and accurately for ongoing reporting, client files, clinician files, record keeping and other professional documents.
Creates, modifies, validates and processes documents such as invoices, payments, reports, memos, letters, flyers, vouchers, and financial documents using Microsoft Office products, other presentation software and/or systems.
Maintains program recorded keeping systems including but not limited to electronic health record and archives as appropriate.
Maintains flexibility pertaining to cross training and coverage (i.e., hours, site, location) to meet the needs of that program as well as providing coverage and support to off-site offices as applicable.
Monitors office supplies, clinical literature, and lab supplies and orders as necessary.
Affirmative Action/Equal Opportunity Employer
Wheeler Clinic - 14 months ago