Administrative Assistant for the Blackstone Charitable Foundation
Blackstone - New York, NY

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The Blackstone Charitable Foundation was founded at the time of Blackstone's Initial Public Offering in 2007 with substantial commitments from the Firm’s employees. Influenced by the enterprising heritage of the firm and its founders, The Foundation is directing its resources and applying the intellectual capital of the firm to foster entrepreneurship globally.

This Administrative Assistant role entails supporting the Executive Director and the Program Director of the Foundation. The responsibilities include:
  • Managing calendars including scheduling appointments, confirming meetings, coordinating with many high level offices
  • Interacting and coordinating with other groups within Blackstone
  • Tracking Foundation letters
  • Managing ad-hoc projects for Schwarzman Scholars
  • Phone coverage
  • Assisting in the grant administration process
  • Organizing and tracking philanthropic invitations
  • Managing relationships with various organizations
  • Preparing materials for board meetings
  • Faxing, filing, photocopying, scanning
  • Entering contacts and prospective leads into Outlook contacts
  • Meeting and greeting guests, registering guests in visitor’s system
  • Coordinating travel arrangements including flights, visas, cars, hotels, and other reservations
  • Completing expense and out of pocket reports including tracking receipts and charge codes
  • Creating and/or proofing memos and letters
  • Working on various ad-hoc projects
  • Maintaining and organizing files

Qualifications:

· Strong communication skills

· Highly organized

· Detail oriented

· Team player

· Experience with coordinating travel arrangements

· Ability to multi-task

· Forward thinker

· Problem solver

· Strong Microsoft Office skills

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.

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