This position is responsible for providing overall support services for members of the academic and membership affairs staff. This position will provide support to at least three assigned academic and membership affairs administrators. In addition, this person may serve on various teams within the department based on the candidate’s qualifications.
Duties and Responsibilities:
1. Support at least three administrators in their roles within AMA. This includes maintaining disposition of highly confidential materials and sensitive projects for the staff members, providing timely and accurate clerical and administrative support to the director and administrators assigned. This includes arranging travel, scheduling meetings, preparing documents, submitting expense reports, and other tasks as assigned.
2. Maintain filing system for the assigned administrators’ correspondence and files.
3. Open, prioritize and route mail and telephone calls as appropriate to staff members for handling; typing correspondence and incorporating NCAA writing style into all written materials; assisting in the completion of special tasks.
4. Coordinate or be part of departmental teams, committees and/or special projects as needed.
5. Make copies of materials and correspondence using the copy machine (or the distribution center).
6. Assist in the dissemination of information to members of the Association, conferences and others in a timely manner.
7. Draft, format, prepare and edit correspondence from handwritten and computer-driven documents.
8. Other duties as assigned.
Required and Preferred Qualifications.
1. High school degree required; bachelor's degree preferred.
2. Minimum of one year of experience as an administrative assistant or a comparable position required.
3. Proficiency in drafting correspondence, writing reports and summary documents.
4. Ability to effectively handle administrative matters, including calendar management, coordinated filing system, meeting planning and project management.
5. Excellent organizational, typing, demonstrable grammatical and editing skills.
6. Discretion and sensitivity in handling internal and external confidential matters and materials.
7. Ability to demonstrate professional competency by establishing and meeting deadlines; balancing multiple responsibilities; and working without daily direct supervision in a timely and high-quality fashion.
8. Effective and professional communication, both orally and in writing, with the membership, all levels of national office staff and external constituencies.
9. Demonstrated high-level proficiency in Microsoft programs (Outlook, Word, Excel, PowerPoint and SharePoint) required.
10. Working knowledge of NCAA structure and programs and/or higher education preferred.
National Collegiate Athletic Association - 8 months ago