Applications for this position will be accepted online only, from , Monday, April 8, 2013 to Friday, April 12, 2013 at 4:30 pm.
For your convenience, you may prepare your application and answers to supplemental questions in advance and return to the website when the filing period opens. Supplemental questions may be viewed by selecting the "Supplemental Questions" tab above. Click here to begin creating or updating your application, but you will not be able to "apply" until April 8, 2013 at 8:00 am .
For those without computer access, computer terminals are available at the Personnel Commission Office located at 1830 Nogales Street, Rowland Heights, CA 91748.
*Applicants will be sent notifications via e-mail only*
There is currently one position available, eight (8) hours per day, (5) days per week, (12) twelve months per year. This position requires working some evening hours to attend Monthly Board meetings.
SUMMARY OF DUTIES
Under the direction of the Superintendent, organizes, prepares and drafts agendas for the Board of Education meetings; prepares agenda materials; attends Board meetings and prepares minutes; assures legal documents are stored and filed properly; arranges for various management meetings and preparation of agendas and minutes; serves as secretary to the Superintendent, scheduling appointments, obtaining data, drafting correspondence; serves as office manager responsible for budget preparation and monitoring and filing systems; and selects, supervises, trains, evaluates and provides work direction and guidance for assigned Superintendent's Office staff.
The Administrative Assistant to the Superintendent reports to the Superintendent and receives limited direction on all but the most sensitive, complex and controversial assignments. An employee in this class must possess good knowledge of District procedures, personnel and organization, public relations skills, and secretarial skills. The incumbent regularly has contact with Board Members, management, community groups, local businesses, elected officials, and the District's legal counsel. The consequence of error is exceptionally high such as improperly releasing confidential data, failure to properly post agendas or list agenda items, and improperly retaining legal documents.
The class of Administrative Assistant to the Superintendent is distinguished from the class of Executive Secretary in that the latter does not have responsibility for the full development of the Board of Education materials nor does he/she have the degree of access to the level of personnel or confidential data. Further, the Executive Secretary reports to a Cabinet-level administrator who, in turn, reports directly to the Superintendent whose office is managed by the Administrative Assistant to the Superintendent.
Confidential/Supervisory Salary Schedule - Range 28
Graduation from high school or equivalency and two years (48 semester or 72 quarter units) of college-level coursework in business or public administration or a closely related field. An additional two years of full-time experience at least at the level of Administrative Secretary may be substituted on a year-for-year basis for the required education.
Five years of increasingly responsible full-time secretarial/clerical experience including two years of experience working in a secretary level position or higher for a school principal, director, or executive level administrator.
LICENSES/LANGUAGE/CERTIFICATE REQUIREMENTS :
The ability to speak, read and write a language, in addition to English is desirable, but not required.
- A valid Class C, California Driver License, a good driving record and use of a private automobile is required and must be maintained during employment.
- A 60 net WPM typing certificate (copy front & back) issued during the last two years from an accredited school or agency, excluding on-line agencies
Applicants must provide the Personnel Commission with a copy of the following at the time of application (you may upload the documents to your profile):
Documents may also be emailed to firstname.lastname@example.org or faxed (with cover sheet) to (626) 935-8456. Applications without the supporting documents will be considered incomplete and will be disqualified .
- High School Diploma or equivalent
- CollegeTranscripts or Diploma (BA/AA)*
- Typing Certificate reflecting a minimum typing speed of 60 WPM
*May not be required if you meet the second option explained in the education requirements
WORK ENVIRONMENT : Employees in this classification work primarily inside an office environment, with frequent interruptions, changing priorities and short deadlines, may be required to drive an automobile to conduct work, and have direct contact with students and the public.
PHYSICAL REQUIREMENTS :
Employees in this classification stand, walk, sit, stoop/bend, reach overhead, lift and carry up to 20 lbs., use fingers repetitively, use both hands simultaneously, speak clearly, hear normal conversation, and see small details.