Reporting to the Director of Individual Giving, the Administrative Assistant provides administrative support to two or three Senior Development Officers in the Leadership & Planned Giving Division in the Office for Resources. Support all activities involved with the cultivation, solicitation and stewardship of top leadership gift prospects and donors. Prepare briefings and briefing books for SDO travel and assist in the preparation and coordination of the President's, Provost's, and other College Senior Staff visits with key supporters and planning of high level cultivation and stewardship events. Make travel arrangements. Complete reimbursement requests. Answer phone and provide administrative assistance related to mailings and acknowledgement letters. Provide high quality work in a fast-paced environment with multiple competing deadlines.
Essential Job Functions:
?Provides administrative support, coordinates internal and external meetings/appointments, and manages calendars of the SDOs
?Plans and organizes travel, makes appointments and coordinates all necessary material including research and briefings.
?Drafts briefings and composes and edits correspondence as needed.
?Other projects and duties as assigned.
?Prior experience in a busy corporate or non-profit environment required.
?College degree preferred.
?Excellent oral and written communication skills.
?Creativity, enthusiasm, strong hands-on work ethic, ability to multi-task, and willingness to take initiative and follow-up.
?Strong analytical skills, including the ability to analyze data and draw conclusions.
?Ability to practice discretion and maintain confidentiality, work independently and exercise solid, thoughtful judgment.
?Excellent interpersonal skills, an ability to work collaboratively, and an orientation toward customer service
?Flexibility and a good sense of humor.
?Commitment to the mission and goals of Wellesley College
?Familiarity with Windows-based systems, including tracking systems and databases and a high comfort-level using technology to communicate and share information
This is a non-exempt, full-time position wherein some night and weekend work may be required.