Transwestern, a national full service commercial real estate company, is seeking an experienced administrative professional to work in its Phoenix, AZ office. The Administrative Associate is responsible for working directly with the leasing department in performing administrative assignments for Transwestern. It is the responsibility of the Administrative Associate to accomplish responsibilities within Transwestern quality standards and corporate goals and in a manner that helps maximize the efficiency of the group and the value of the assigned properties.
Essential Job Functions:
Prepares memoranda, letters, proposals, charts, tables and other documents using various software packages. Provides support through copying, faxing, and mailing as requested.
Performs mass mail merges for mailings in Word and ACT!
Compiles moderately complex documents and information for necessary reports, informational packages and/or presentation materials.
Enters deal sheets for leasing transactions, distributes deal sheets to appropriate recipients.
Maintains departmental filing and tracking systems. Includes establishing files for all written / email correspondence, project work, and reports as necessary.
Schedules and organizes meetings, conference calls and appointments.
Coordinates travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations. Develops travel itineraries to correspond with current schedules.
Assists in the completion and processing of expense forms for assigned staff.
Assists with property research on CoStar.
Maintains ACT! Contact database for agents.
High School diploma or GED equivalent, some college and/or Associate Degree preferred
Minimum of 2 - 4 years of previous related work experience real estate, as a leasing assistant preferred
Excellent interpersonal skills - effective verbal and written communication skills.
Exerience with CoStar and brochure design, preferred
Computer proficient, including knowledge in the following programs: Microsoft Word, Excel, PowerPoint, Access, ACT! Database, Adobe Acrobat, Outlook
Strong attention to detail - Excellent proofreading and editing skills.
Transwestern offers an exciting work environment, competitive salary, and excellent benefits which includes medical, dental, vision coverage and 401(k). Transwestern is an equal opportunity employer. Please include resume, salary requirements and references. Please, No phone calls.
Transwestern - 20 months ago
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Transwestern provides a transcendent array of commercial real estate services, transcontinentally. The company manages a portfolio of more...