Administrative Associate
American Heart Association - Houston, TX

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What's your motivation? Want satisfying work that makes a real difference in people's lives? At the American Heart Association we're working to prevent, treat, and defeat our nation's No. 1 killer, cardiovascular disease. We have an excellent opportunity for a Administrative Associate in our Houston office supporting our Heart Walk events.

GENERAL DESCRIPTION

Performs complex (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Responsibilities may include training others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Duties
  • Prepares, interprets, and disseminates information concerning organizational programs and procedures.
  • Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
  • Participates in the planning and execution of programs.
  • Develops, coordinates, and maintains record keeping and filing systems for their area of responsibility.
  • Responds to inquiries regarding rules, regulations, policies, and procedures.
  • Coordinates meetings, conferences, and seminars.
  • May coordinate work between organizational units of the organization.
  • May assist in compiling and analyzing data, making calculations, and preparing reports.
  • May research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested.
  • May train others.
  • May oversee the work of others.
  • Performs related work as assigned.
Required Skills
  • Knowledge of office management principles and practices and administrative procedures, and promotion of programs.
  • Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience (May be tested).
  • Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.
  • Thorough knowledge of business letter writing format, style, and protocol.
  • Skill in maintaining and organizing large amounts of data with precise attention to detail.
  • Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios.
  • Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.
  • Skill in communicating with others to effectively carry out essential job functions.
  • Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.
  • Skill in properly handling confidential and sensitive information with tact and discretion.
  • Proven ability in effectively managing multiple priorities involving multiple customers.
  • Proven ability in working and making decisions quickly and independently with little to no direct supervision
  • Skill in effectively interpreting programs and plans
Required Experience
  • High school diploma or GED equivalent required.
  • Must have at least 1 year related experience.
  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.
  • Must have at least intermediate knowledge and skill with Microsoft Office 2007 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
  • Must be at least 18 years old.

The American Heart Association is committed to ensuring that our workforce and volunteers reflect America's diverse population. We know that such diversity will enrich us with the talent, energy, perspective and inspiration we need to achieve our mission: building healthier lives, free of cardiovascular diseases and stroke.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Visit www.heart.org/careers and click 'benefits' for more information. Specific benefits include: * Medical * Dental * Vision * Retirement plan with generous employer contributions * Twelve paid holidays * Paid time off * Flexible spending accounts * Life insurance plan * Start! Fit-Friendly environment.

The American Heart Association is an Equal Opportunity Employer, M/F/V/D. The AHA is committed to diversity and inclusiveness in its volunteers, staff and programs.

The American Heart Association is a non-smoking employer.

American Heart Association - 22 months ago - save job - copy to clipboard
About this company
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The American Heart Association (AHA) is a not-for-profit organization devoted to the fight against heart disease and stroke (both among...