Administrative Associate
Wiss, Janney, Elstner Associates - Northbrook, IL

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Wiss, Janney, Elstner Associates, Inc. (WJE) 10pt;" > is seeking an architectural Administrative Associate who is enthusiastic and has superior editing skills, sharp attention to detail, and highly developed written and verbal communication skills to provide full and diversified support of our architects and engineers in Northbrook, Illinois. The position will demand precise and accurate completion of complex, technical office tasks that require creativity, time management, initiative, independent thinking, and a high level of judgment, as well as the tenacity and technical ability to integrate information across different software platforms.

WJE employs extraordinary people - people with above average talent and outstanding character with a willingness to excel as members of the WJE team. WJE encourages people to be innovative, supports professional activities, and provides a competitive compensation and benefits package. If you believe you fit this profile and meet the qualifications detailed below - we want to hear from you!


Preparing and developing documents including letters, professional reports, and presentations

Proofreading, editing, and formatting documents, including reading entire documents to check for typos; spelling, punctuation, and grammatical errors; clarity of meaning; consistency of names and terms; proper headers and footers; agreement of table of contents with actual pages; and adherence to the firm's format and writing standards

Coordinating and preparing for meetings, conference calls, lunches, etc.

Providing support in accounting and IS related matters

Working closely as a team with other assistants to insure flow of work/communication and to maintain a cooperative environment

Managing office supplies

Performing general office administrative duties as required, including processing outgoing correspondence, mail, and FedEx packages; scanning documents; faxing, copying, printing, filing, etc.


Excellent skills in all Microsoft Office applications with emphasis on Word

Excellent editing and proofreading skills

Excellent written and oral communication skills

Commitment to producing top quality work

Outstanding poise and professionalism

Must be team player and possess good interpersonal skills

Interest in working with graphics and CAD drafting software

Familiarity with Adobe Acrobat and ACDSee or other related digital photo programs

Strong organizational skills

Capacity to function under stress attributable to tight deadlines and staff needs

Ability to handle multiple tasks in a fast-paced environment

Ability to work overtime as needed to meet deadlines

College degree preferred

Wiss, Janney, Elstner Associates, Inc is an Equal Opportunity Employer.