Administrative Asst II
Texas Department of Family and Protective Services - Tyler, TX

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Administrative Asst II

Performs administrative duties to include conducting technical reviews of all reports in computer tracking system and determining appropriate disposition. Enters data in the state and federal automated reporting systems. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Monitors and reviews survey reports for all regulated and unlicensed facilities. Finalizes Centers for Medicare and Medicaid Services (CMS) certification and transmittals for enforcement actions and surveys, and prepares waiver letters. Extracts federal reports for survey and complaint investigations as needed for the survey team.

Essential Job Functions:
Monitors and performs technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives and reports. Ensures all documentation complies with state and federal requirements. Processes all state and federal enforcement actions within required time frames. Prepares technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal forms. Determines appropriate distribution for all actions to meet federal and state requirements. Enters critical information into state and federal databases regarding facility visits, recommendations and activities to provide accurate data for required internal and public reporting processes. Prepares ongoing or special narrative and statistical reports for Program Manager, Regional Director, and State Office staff. Communicates with others (internally and externally) to provide exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Knowledge Skills Abilities:
Knowledge Skills Abilities: Knowledge of office practices and administrative procedures and ability to evaluate their effectiveness. Skill in the use of standard office equipment and software. Ability to interpret complex rules, regulations, policies and procedures. Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to train others.

Registration or Licensure Requirements:

Initial Selection Criteria:
Experience in administrative support work. Experience performing clerical related work. Experience using a personal computer for inquiry, data entry, and letters. Experience developing, coordinating, or maintaining files, records, and logs. Graduation from a standard senior high school or equivalent is generally preferred.

Additional Information:
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Requisition 226550

Texas Department of Family and Protective Services - 21 months ago - save job