Administrative Coordinator, Center for Academic Success
Florida International University, Miami FL - Miami, FL

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Undergraduate Education, Center for Academic Success is seeking to fill an Administrative Coordinator position.

To apply visit Career Opportunities website:
Job Opening Id.#505417

Application process closes on 2/13/2013

Salary range $35,000 -38,000 Annual (commensurate with experience)

Departamentl Preferences:
Experience with PeopleSoft preferred.
Detailed oriented individual.
Experience with university internal financial and student operations system (Peoplesoft) preferred.
Previous administrative experience preferred.

Coordinates and manages daily operations for the Center for Academic Success. Supervises temporary office staff, coordinates work schedules, distributes daily assignments, and reviews time reporting for accuracy.

Assures that all area administrative matters such as scheduling deadlines, area reports and student issues are handled in a timely manner.

Coordinates the administration of national tests. Manages test inventory and test security.

Coordinates and updates contracts and agreements with various testing agencies.

Works in conjunction with the Director to manage and monitor all financial transactions, revenues and expenses for the Center for Academic Success

Manages all departmental procurement transactions and processes internal requisitions and purchase orders.

Coordinates the hiring process for temporary employees and processes internal action forms.

Coordinates and supervises the process of registration for administering of exams for the Testing Center. Manages test inventory and test security. Coordinates space scheduling and assigns testing proctors/ personnel. Monitors online test registration programs and schedules exam dates.

Manages testing records and scores and reviews for accuracy and maintains updates for university records.

Processes internal travel approval forms and expense reports.

Coordinates and schedules meetings for the Director.


Master's degree in an appropriate specialization; or a bachelor's degree in an appropriate specialization and two years of appropriate experience.

Florida International University is a comprehensive university offering 340 majors in 188 degree programs in 23 colleges and schools, with innovative bachelor’s, master’s and doctoral programs across all disciplines including medicine, public health, law, journalism, hospitality, and architecture. FIU is Carnegie-designated as both a research university with high research activity and a community-engaged university. Located in the heart of the dynamic south Florida urban region, our multiple campuses serve over 50,000 students, placing FIU among the ten largest universities in the nation. Our annual research expenditures in excess of $100 million and our deep commitment to engagement have made FIU the go-to solutions center for issues ranging from local to global. FIU leads the nation in granting bachelor’s degrees, including in the STEM fields, to minority students and is first in awarding STEM master’s degrees to Hispanics. Our students, faculty, and staff reflect Miami’s diverse population, earning FIU the designation of Hispanic-Serving Institution. At FIU, we are proud to be ‘Worlds Ahead’! For more information about FIU, visit

FIU is a member of the State University System of Florida and is an Equal Opportunity, Equal Access Affirmative Action Employer.

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Florida International University is a comprehensive university offering 340 majors in 188 degree programs in 23 colleges and schools, with...