Administrative Coordinator, The 84 Movement
Health Resources in Action, Inc. - Boston, MA

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Position Title: Administrative Coordinator

Program Area: Training and Capacity Building

Manager: The 84 Movement Project Manager

Date Posted: July 16, 2014

Health Resources in Action (HRiA) is a 50+ year old non-profit organization, serving philanthropic, governmental, and health care organizations to help people live healthier lives and create healthy communities through prevention, health promotion, policy development, and research. Working with institutions, organizations, and communities in New England and around the country, HRiA offers a wide variety of training, program development, management, and communication services.

The Training and Capacity Building Department (TCB) is widely recognized for its youth development approach, which recognizes and builds on young people's assets and strengths. TCB builds healthy communities by increasing the capacities of youth and the adults who work with them by providing a comprehensive set of consultative services (including facilitative training, technical assistance, program development, relationship building, and event planning) to not for profit organizations, public sector agencies, community coalitions, youth serving organizations and individuals.

Position Summary:

The Administrative Coordinator's role is to develop and maintain systems to facilitate the TCB team's overall success in serving communities. The Administrative Coordinator will be responsible for a wide range of duties addressing the administrative, communications/promotions, event planning and other vital operations needs of TCB. Half of the Administrative Coordinator's time will be spent supporting TCB's youth tobacco prevention projects and the other half will support Food and Drug Administration's Tobacco Compliance check program. This position is scheduled for 4 days a week.

  • Create and maintain systems of communication and work coordination of team members.
  • Create professional and polished formatted documents, email blasts and other correspondence.
  • Support marketing efforts by updating the website, authoring a monthly e-newsletter, and updating flyers and brochures.
  • Deththvelop, format, edit and/or proofread written program materials.
  • Prepare materials for trainings, conferences, and special presentations.
  • Maintain databases for mailings, conference registration, and record keeping (e.g. evaluation data).
  • Respond to program information requests via telephone and e-mail.
  • Manage registration for program and events.
  • Coordinate recruitment and logistics for events (including trainings, focus groups and conferences).
  • Support team members in program activities.
  • Coordinate with volunteers across Massachusetts on The 84 Movement about event logistics or other program updates.
  • Maintain organization in the department, including ordering and organizing supplies.
  • Assemble and ship materials as needed for programming efforts.
  • This position requires a Bachelor's degree.
  • At least two years experience in an office environment and/or community organization.
  • Demonstrate an ability to prioritize and coordinate multiple projects simultaneously; have strong communication and interpersonal skills, and take personal initiative.
  • The position calls for excellent word processing, organizational and layout skills. Candidates must be proficient in using Microsoft Office (Microsoft Word, Excel, and PowerPoint), internet research and facility with web media is a plus (i.e., Constant Contact, Facebook, etc.).
  • Self starter and able to work independently, as well as part of a team.
  • Excellent attention to detail
  • Flexibility and a sense of humor.