Administrative Coordinator & Assistant
Shai Town Realty Group - Chicago, IL

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Job Description:

This Administrative Assistant role entails supporting agents, clients, and Chief Administrative Officer of Shai Town Realty Group, as well as Associates and Analysts.

The successful candidate will:

Act as a gatekeeper, fielding calls and managing inquiries
Manage calendars including scheduling appointments
Handle varied personal work, including family calendar
Schedule conference rooms for internal and external meetings
Track and process invoices
Work on various Compliance related responsibilities such as daily e-mail surveillance, logging marketing materials that have been reviewed, creating a weekly marketing trips report and ad-hoc projects
Obtain signatures on legal documents to be scanned and returned as necessary
Complete detailed expense and out of pocket reports including tracking receipts
Anticipate needs of the office and possible problems before they arise
Meet and greet guests
Maintain and organize files

Ability to multi-task and prioritize time sensitive workload
Strong communication skills
Extremely flexible and adaptable
Highly organized
Detail orientated
Team player
Good judgment
Experienced with coordinating travel arrangements
Strong Microsoft Office skills (emphasis on Outlook and Excel)
Strong work Ethic
Performs well in fast paced & sometimes high stress environment.

Extra qualifications: Experienced in working for a Real Estate company, Legal firm, Para legal, has prior knowledge of real-estate.

*Please note our offices are located in Chicago's neighborhood of Sauganash so you must be able to commute here via public transportation or via car ( we provide a parking lot)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.

About Shai Town Realty Group:

Shai Town Realty Group is a premiere real estate company located in the Greater Chicago area. Our team specializes in residential, commercial, new land development, ground up development and investment sales. Shai Town Realty values our cultivated client relationships. Our team recognizes the importance of delivering Chicago’s best real-estate in a world class manner to our clients and affiliates.

Upon our successes Chicago Realtor magazine recognized Shai Town Realty Group as one of the top producers of 2012. The members of Shai Town Realty Group represent more than 40 years of combined expertise and integrity in real estate investment, management , development, and consulting. Our commitment is to the day to day delivery of the highest level of services to institutions and individuals.

As a staple in the Chicago area Shai Town Realty believes giving back is a direct reflection of our companies values and leadership. As committed members of the community it is our responsibly to support philanthropy and charity efforts.