Administrative Coordinator
Case Western Reserve University - Cleveland, OH

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Working under general direction, the administrative coordinator (part-time) is responsible for the efficient workflow and functions of the Youth Risk Behavior Survey (YRBS) team. The administrative coordinator will be located within the Prevention Research Center for Health Neighborhoods (RCHN’s) surveillance core.

The administrative coordinator will be responsible for a newly established Summit County Health Department contract for school-based data collection with those of the Cuyahoga County Child and Family Health Services Youth Risk Behavior Survey project. The agreement with Summit County Health recognizes the center’s 13-year history of collaboration and relationship-building that has resulted in successful school-based data collections in Cuyahoga County and the invaluable data that has been generated.


1. Oversee general operations for the Youth Risk Behavior Survey (YRBS) team. Streamline workflow processes and provide recommendations for improving efficiency.

2. Answer phone calls and provide information regarding the study.

3. Working closely with the project manager, field coordinators and scheduling coordinator, lead document preparation during all phases of surveillance cycle, including but not limited to school recruiting, informed consent process, administration materials preparation, data preparation, dissemination and documentation for evaluation.

4. Contribute to the Institutional Review Board protocol submission.

5. Develop, format and order parent consent forms.

6. Oversee transport of prepared consent mailings to university mailing services according to timeline described in Institutional Review Board protocol.

7. Train survey administration team on newly established processes and procedures.

8. Plan for supply needs. Oversee supply budget.

9. Maintain accounting/bookkeeping records for study.

10. Oversee the preparation of all administration packets for paper/pencil survey administrations.

11. Design plan for smooth transfer of; prepared survey materials to field coordinator or designate prior to scheduled administration day and completed survey materials from field coordinator or designate after scheduled administration day.

12. Design and monitor sequential data preparation procedures that capitalize on student and volunteer resources and ensure accurate input into analytic software.

13. Coordinate required sponsor reporting components, including basic research analysis and writing, report layout, editing, and dissemination of final product.

14. Initiate and follow up on routine correspondence.


1. Attend and participate in staff meetings.

2. Coordinate and participate in training of survey administration team.

3. Perform miscellaneous job-related duties as assigned.


Department: Daily contact with members of the center’s surveillance core, particularly the scheduling coordinator and the field coordinator/navigator. Daily contact with faculty, staff, and collaborators of the Prevention Research Center for Healthy Neighborhoods (PRCHN).

University: Contact with university mailing services.

External: Regular contact with the study’s primary community partners (Individual school personnel, and school district administrators). Regular contact with community affiliates of PRCHN that may assist with the successful completion of the project.

Students: Minimal contact


No staff supervisory responsibility. Oversee the work of student employees.


Experience: 3 to 5 years of experience in a related field. Experience working in the community in an educational or research capacity preferred.

Education/Licensing: High school education required; Bachelor’s degree preferred.


1. Highly organized, detail-oriented, and self-motivated individual.

2. Ability to work with minimal supervision to complete tasks.

3. Ability to work collaboratively in a small team environment.

4. Professional and effective verbal and written communication skills.

5. Strong interpersonal skills; ability to work and communicate with various individuals from a broad spectrum of disciplines, technical and educational backgrounds within the department, School and University, and with individuals outside the University.

6. Basic analytical skills.

7. Experience and proficiency with Microsoft Word, Power Point, and Excel.

8. Must be willing to learn and apply new concepts, policies, procedures and computre programs as needed.


There are no special health or safety hazards, environmental conditions or hazardous equipment or supplies. The administrative coordinator may travel to schools in Cuyahoga County during the winter and spring months; thus, the staff member requires personal, reliable transportation. Documented mileage will be reimbursed.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

Case Western Reserve University - 14 months ago - save job - block
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