Reporting to the Associate Dean for Institutional Assessment, the Administrative Coordinator will provide support to the Associate Dean by performing high-level analytical research and administrative- related work. The Assistant will work closely with the Associate Dean, deans, department heads, directors, faculty and staff to coordinate and assist in completing a variety of projects and assignments for the institutional assessment program to support FIT’s mission and strategic direction.
In consultation with the Associate Dean, manages daily administrative and assessment-related issues, handles time-sensitive information, and coordinates efforts to resolves these issues.
Works with academic departments and administrative departments to assist the Associate Dean, with the timely preparation of academic and administrative assessment reports. This includes program review, general education assessment, and the Administrative Review Process.
Creates and maintains an assessment database to track and analyze learning outcomes, metrics, results, action plans and closing the loop strategies/documentation.
Assists with the creation and maintenance of the Institutional Assessment website and creates newsletter, brochures, presentations, and other documents, in collaboration with the Associate Dean to inform internal and external audiences of Institutional Assessment initiatives.
Assists with training of faculty and administrators in assessment documentation techniques, including the program/course student learning outcomes matrix.
Prepares administrative, departmental and operational reports and presentations using word processing, spreadsheet and presentation software programs.
Compiles and assembles information from chairpersons, faculty and directors for review by the Associate Dean.
Revises Assessment formats, and other related documents, lists and reports, and maintains appropriate office files for statutory and accreditation inspection.
Tracks and reports pending assessment-related changes in accreditation standards and state requirements for internal notification.
Coordinates event and meeting planning, assists with securing travel arrangements, trains office support staff and manages the Associate Dean’s calendar.
Serves as the primary point of contact for in-person and telephone inquiries from faculty and staff, call directing and researching queries requiring attention by an Associate Dean. Serves as a liaison to College administrative offices and academic departments as the first response to internal and external/public inquiries, responding independently when possible.
Assists with the planning and organization of faculty workshops and seminars on effective assessment approaches in collaboration with the Associate Dean and the Center for Excellence in Teaching (CET).
Works with the Associate Dean to assist with the evaluation process of “assessing the assessment process” on an annual basis.
Performs other duties as assigned. This is a general description and is not to be construed as all-inclusive.
A Bachelor’s degree and four years of senior level office administration work experience is required.
Experience performing high-level analytical, research and administrative related work supporting a senior level executive in a higher education institution or complex organization is strongly preferred.
Experience in creating and updating analytical reports and analyzing assessment and administrative planning data is preferred. Must have strong organizational skills with the ability to establish priorities, manage multiple demands and projects, and meet deadlines.
A professional demeanor and attention to detail are essential, along with excellent oral, written and interpersonal communication skills. Proficiency using Microsoft Office, especially Word, Excel, PowerPoint, Outlook or other e-mail and scheduling application is required.
Experience with website creation or editing is preferred.
Must be an enthusiastic self-starter with the ability to take initiative, use sound judgment to make decisions, resolve problems diplomatically and discreetly, and to work independently and collaboratively with all levels of staff and constituents.
35 hrs/wk; Monday – Friday
Schedule subject to change based on the needs of the department
Salary: Commensurate with experience
This is a Non-bargaining position
Fashion Institute of Technology - 2 years ago
The Fashion Institute of Technology is a college of art and design, business and technology of the State University of New York (SUNY), with...