Administrative Coordinator
Ohio University - Athens, OH

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JOB SUMMARY

Under administrative direction, the highest level classification in the administrative support series has broad decision making authority, judgement and independence, and originates new concepts or approaches, policies and procedures and directs their implementation. This classification requires extensive knowledge of business administration and office practices and procedures in order to perform complex duties in supporting operations of a department or unit, and coordinates, directs, and manages special programs, functions, and activities. Supervision of this classification is generally in the form of program objectives and target dates. The position trains, directs, supervises and evaluates the work of others, and is highly accountable for the work of the unit.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1.Represents office as administrative liaison to internal and external contacts.

2.Resolves inquiries, and ensures compliance of policies and procedures.

3.Supervises, trains, completes performance evaluations, handles personnel issues, and coordinates work assignments of employees.

4.Prepares, controls, and monitors budget, and maintains accountability for budget expenditures.

5.Processes or authorizes office expenses.

6.Generates fiscal reports.

7.Oversees department files, databases, and reports.

8.Establishes procedures for handling, and maintaining confidential materials.

9.Coordinates calendar of appointments, meetings and travel itineraries, and schedules classrooms or conference rooms.

10.Plans, facilitates, and/or implements projects, special events, and/or programs.

11.Develops, designs, and maintains website, and other department publications.

12.Analyzes and resolves complex personnel or departmental problems.

13.Acts in the absence of administrator to perform non-routine, complex, and confidential

administrative duties, and attend meetings.

14.Performs other duties as assigned.

This position provide complex administrative support to the Offices of the Executive Dean, Development and Alumni Affairs. Provides back-up support to the Office of the Senior Associate Dean.

Serves as liaison to internal and external contacts: including partners, donors, alumni, faculty and students.

Resolves complex problems and issues regarding the operations of the Executive Dean’s Office, Development, and Alumni and Senior Associate Dean.

Minimum Qualifications

  • Completion of undergraduate core program in business or related field or 2 yrs. experience in business public administration to include office practices and procedures
  • 3 mos. training or 3 mos. experience in supervisory principles and techniques, and employee training and development
  • 3 mos. training or 3 mos. experience in operation of computer
  • Knowledge of business or public administration
  • Knowledge of supervisory principles and techniques
  • Knowledge of databases
  • Knowledge of public relations
  • Knowledge of budget analysis
  • Ability to oversee daily operations of a department or unit
  • Ability to coordinate and direct special events, programs, or projects
  • Ability to develop, design, and maintain website and other department publication
  • Ability to act as department liaison to internal and external contacts
  • Or equivalent of the education and experience listed above
Preferred Qualifications

  • Knowledge of website development techniques*
(*developed after employment)

Ohio University - 23 months ago - save job