Job Summary: Provides a broad range of administrative support and coordination directly for the Chief Security Officer (CSO) and Executive Director of Information Security, and will also provide a subset of support functions for Information Security dept management. Highly responsible and confidential administrative duties including phone support, meeting coordination, travel arrangements and expense reports, correspondance, reports and presentations. Required to exercise judgement and discretion, and within agreed upon limitations, make administrative decisions and take action based on knowledge of the organization, its policies, procedures, and personnel.
Essential Functions:
¿ Performs a wide variety of administrative tasks to support the department CSO/Exec Director, including handling telephone calls, coordinating conference calls, maintaining filing system, maintain shared drive, scheduling appointments/meetings and ordering department supplies.
¿ Coordinates meetings and prepares materials, including agendas. Attends meetings and participates on committees, as required. Records and summarizes meeting minutes and distributes to appropriate parties. Follow up on action items and report to responsible stakeholders.
¿ Functions as communication laision between the CSO/Exec. Director and other key stakeholders on identified issues, concerns or ongoing projects.
¿ Coordinates travel arrangements for department members when directed, and prepares expense reports for the department CSO/Exec Director for submission to Accounts Payable.
¿ Reconciles monthly budgets, assists with developing annual department budgets. Processes departmental and individual expenses for payment.
¿ Analyze, coordinate and maintain consulting contracts and maintain vendor files.
¿ Assists the department in various critical tasks.
¿ Assists with special projects or research as requested.
¿ Utilizes various software applications to create correspondence, presentations, spreadsheets, and meeting materials.
¿ Act as a liaison between department and external consultants.
Knowledge/Skills/Abilities:
Interpersonal Skills
Communication and Coordination Skills
Organizational Skills
Analytical Skills
Knowledge of windows based software applications
Basic math skills
Ability to operate standard office equipment (copier, fax, personal computer & printer)
Advanced knowledge in MS Office (word, excel, power point) applications
Team player with ability to work with various stakeholders & levels of employees/executives
Proven critical thinking and problem solving skills
Proactive initiative and accountability
Excellent relationship-building and consulative skills
Ability to work independently and meet deadlines in fast-paced environment
Continuous learner
Organization & Project Management Skills
Minimum Requirements
Minimum Position Qualifications: Education: High School Education / AA Degree preferred or related business experience
Experience: 5-10 years experience in administration/support capacity
Ministry Marketing Statement
The St. Joseph Health System (SJHS) is an integrated healthcare delivery system sponsored by the St. Joseph Health Ministry and organized into three regions: Northern California, Southern California, West Texas/Eastern New Mexico.
SJHS provides a full range of care from facilities including 14 acute care hospitals, home health agencies, hospice care, outpatient services, skilled nursing facilities, community clinics, and physician organizations. SJHS maintains a "continuum of care," matched to the diverse needs of the urban centers, smaller cities and rural communities in three states. For the third year in a row in 2009, the Gallup Organization awarded the St. Joseph Health System its highest honor the Great Workplace Award. SJHS provides exceptional benefits, opportunities for advancement and relocation within the system.
The St. Joseph Health System is comprised of four core values Service, Excellence, Dignity, and Justice and are the guiding principles of all we do.
Excellent compensation program and benefits provided. SJHS is an EEO/AA Employer.
St. Joseph Health - 9 months ago
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