Administrative Laboratory Coordinator
Buck Institute for Research on Aging - Novato, CA

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The Buck Institute is the first independent institute in the U.S. devoted solely to research on aging and age-related diseases such as Alzheimer's, Parkinson's, cancer, arthritis, diabetes, and stroke. Our mission is to increase healthspan, the healthy years of life. Awarded a federal grant to establish interdisciplinary research in a new field called Geroscience, Buck scientists work in a unique, collaborative environment that allows scientists to initiate studies quickly and respond to new opportunities in fields such as stem cell research and regenerative medicine. Our scientists represent a variety of complementary fields, including genetics, epigenetics, biochemistry, molecular biology, bioenergetics, age-associated disease; and technological disciplines such as genomics, proteomics, protein interaction networks and bio-informatics.

The Administrative Lab Coordinator provides routine to complex administrative support for two to three Principal Investigators in a laboratory office environment. This position reports to the Research Support Manager but on a day-to-day basis takes direction from and is accountable to the assigned Principal Investigators. This is a non-exempt position.


  • Assists with pre-award administration including interpretation of guidelines, budget preparation, application completion, approval coordination, and submission through electronic systems and hard copy mailings.
  • Acts as liaison between the lab and others, including interface with: other faculty and their lab members; guest scientists; Board members, donors, and the general public; other core departments within the Institute such as Human Resources, Grants, and Compliance; external collaborators; and grantors (including the NIH and foundations).
  • Coordinates PIs’ travel arrangements.
  • Updates curriculum vitae, bio-sketches, etc.
  • Assists in preparation and organization of graphics for presentations; maintains up-to-date slide/software files for presentations.
  • Performs other administrative duties as assigned, including: preparing and processing check requests, reimbursements, and purchase orders; processing timesheets; ordering and maintaining office supplies; sorting mail; assisting with managing PIs’ calendars and email; scheduling and assisting in the planning and logistics (ranging from routine to complex) of meetings, lectures, events, functions and conference calls; providing support in areas such as purchasing, mail delivery, faxes, copying and filing.
  • Provides backup and vacation relief for other Admin Lab Coordinators and Admin Lab Managers throughout the Institute.
  • Functions as part of a team and performs other project-related tasks as directed.


  • Bachelor’s degree;
  • in-depth knowledge of, and experience with, NIH grant applications; * three-years’ successful experience in administrative support within a research environment;
  • initiative, good judgment, and the ability to set priorities appropriately;
  • excellent writing and oral communication skills;
  • excellent organizational skills and record keeping;
  • proven accuracy and attention to detail;
  • demonstrated ability to work with a diverse group of people and personalities at all levels;
  • proficiency in MS Word/Excel/PowerPoint.

To be considered for this position please complete the application and include a cover letter and your resume on our website.