Administrative Manager I, Graduate Research Education Program
Fred Hutchinson Cancer Research Center - Seattle, WA

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Manager of Graduate Education

Scope of Responsibility

The incumbent works independently in performing responsibilities. Judgment is used daily in interpreting policy, representing the department or program head, interacting with Hutch staff and outside organizations, and working with highly sensitive or confidential information.

Job Duties

1. Manager and liaison for the joint Molecular and Cellular Biology Graduate Program with the University of Washington.

2.Manage the administrative needs of approximately 100 graduate students including: payroll; tuition; insurance; H/R action forms; announcements; miscellaneous correspondence.

3. Provide support to the Director of the Molecular and Cellular Biology Graduate Program (faculty member) in launching new initiatives, providing feedback, scheduling, and resolving student issues

4. Track student’s progress and funding sources and coordinate annual faculty/student evaluations.

5.Monitor MCB Agreement; Prepare, manage and reconcile annual operating budget, with UW manager as well as other graduate programs.

6.Coordinate two annual program recruitment visits of 35 prospective students;

respond to applicant inquiries throughout the year.

7.Represent Graduate Program and the Center at annual conferences for the recruitment of minority students, postdoc and faculty.

8. Prepare and monitor staff assignments and assist students and coordinators with individual fellowship issues.

9. Provide advice and support to faculty and staff in graduate student issues.

10. Course coordination, advertising and classroom support.

11. Provide advice and support to graduate students.

12. Advocate for graduate students in at the Hutch; work to keep parity in compensation with UW.

13. Support the Center’s efforts in Recruitment and Retention of Minority Scientists.

Bachelor's degree required; experience with graduate education would be an asset. Minimum of five years progressively complex administrative experience including budget management. Strong computer and word processing skills; strong communication skills and ability to interact with students, faculty, and administrative peers. Ability to multi-task and meet overlapping deadlines; must work well independently.

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