The Administrative Manager reports directly to the department chair of the Acute and Chronic Care department in the School of Nursing. The faculty in this section will focus on patients and families across the lifespan with acute and/or chronic health problems, i.e. individual patients of all ages and receiving care in all of the various health care delivery settings.
This individual is responsible for the overall administrative and fiscal management of the department including supervising the administrative staff.
Will manage administration of faculty affairs: appointments, promotions, development, annual reviews, and recognition. Prepare department-wide budget planning and financial management for department chair review.
Supervise administrative staff assigned to department faculty including hiring and performance management authority in collaboration with faculty. Establish performance goals and productivity standards for staff in conjunction with faculty.
Manage workload of department support staff and delegate assignments as needed. Perform monthly and annual reconciliation of all division budgets and funds in a timely manner. Manage the day-to-day financial responsibilities, such as authorization of purchase requests, expenses, and reviewing travel expenses reports. Participate in budget meetings, provide financial status reports and respond to requests for information and data in an efficient manner.
Work closely with department chair to ensure compliance of departmental, school, and JHU policies and procedures. Staff high level academic and administrative committees that emanate from the department. Manage grant assembly and grant submissions for the department.
Aid the department in carrying out excellence in research, teaching, and practice by strengthening the infrastructure of the department. Create, prepare, and disseminate reports. Assist department chair with manuscript production annual report, department correspondence, etc. Act as a resource to faculty, staff, students, and administrators to determine the general, financial, and administrative services required to plan and execute the mission of the department.
Exercise independent judgment and apply knowledge of administrative and academic operating policies to support successful development and implementation of department projects. Represent the chair as appropriate with external and internal contacts.
Bachelor’s degree in business, finance, accounting or other related fields. Five years of progressively responsible professional level administrative or financial experience related to monetary or non monetary resources of a department, center or unit. Demonstrated supervisory or lead responsibilities required. Accounting or budget experience required. Grant preparation or management experience required.
Excellent computer skills (Internet, and software applications: word processing, spreadsheets, presentations, grants preparation, etc.) Excellent proofreading and editing skills required. Excellent interpersonal, oral, and written communication skills. Ability to work independently and be a proactive leader Must be able to maintain confidential information. Knowledge of APA format helpful.
Work in an academic or health care environment.
Working knowledge of JHU Administrative Computing Systems, Hopkins One/SAP.