Administrative Officer
Department Of Labor - Washington, DC

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Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow. DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.
The Department of Labor values its customers. Every DOL employee is responsible for delivering good customer service through accurate, courteous, efficient and effective transactions.

The Office of the Assistant Secretary for Policy (OASP) provides advice to the Secretary, Deputy Secretary and Departmental agencies on matters of policy development, program evaluation, regulations, budget and legislation that affect the Department of Labor programs.

The incumbent functions as the Administrative Officer for OASP and is responsible for providing advice and recommendations on human resources, budget and financial operations, procurement, administrative management and operations to OASP Management in addition to managing the Administrative team. Assignments require interoffice and interagency coordination.

This position is outside of the bargaining unit.

GS-13 is the full performance level of this position.

PCS (Permanent Change of Station) will not be paid.

SUPPLEMENTAL DOCUMENTS MUST BE SUBMITTED AS INSTRUCTED IN THE "HOW TO APPLY" SECTION. FAILURE TO SUBMIT REQUIRED DOCUMENTS WILL RESULT IN YOUR APPLICATION NOT BEING CONSIDERED FOR THIS VACANCY.

Applications for this vacancy will be accepted online by clicking the APPLY ONLINE button below.

KEY REQUIREMENTS

Appointment to this position may require a background investigation.

Requires a probationary period if the requirement has not been met.

Must be a U.S. Citizenship.

Must be at least 16 years of age.

Requires applicable supplemental documents or you may be found ineligible.

DUTIES:
  • The incumbent provides guidance to Management on human resources and personnel management. Completes requests for personnel actions through the Web Pars, the Department’s web-based personnel system, ensuring that accounting and budgetary information is accurate.
  • Provides recommendations and advise on the development of budget policies and procedures that serve as the basic framework for OASP’s budget operations and which are compliant with the Federal Managers’ Financial Integrity Act (FMFIA) and the Federal Financial Management Improvement Act (FFMIA).
  • Reviews, analyses and provides recommendations on the amounts and types of funding available, the purposes for which money in the budget may be used; trends in the obligation and/or expenditure of funds; and the effects of budgetary changes on related activities (e.g., small business and 8-a contracts, purchase of office supplies and equipment and hiring of personnel).
  • Responsible for the preparation of quarterly financial certifications and detailed periodic financial status reports; tracking actual expenditures and obligations in comparison to the approved operating budget and prior year budgets and expenditures. Represents OASP as a point of contact (POC) and in meetings with OASAM budget, procurement, contract, and personnel officials, and in meetings with the OFMO, articulating the needs of OASP in these areas as necessary, eliciting their cooperation and ensuring that OASP complies with OASAM, DOL, and Federal regulations, procedures, and policies.
  • Provides expertise and guidance to OASP staff who manage contractors and/or who serve as the Contracting Officer Technical Representative (COTR) by conducting meetings with COTRs as necessary, preparing documents, and serving as liaison between OASP and OASAM’s Office of Procurement Services and the OCFO in relation to contracts and grants procurement, and monitoring contract expenditures.
QUALIFICATIONS REQUIRED:
Qualification standards used: Group Coverage Qualification Standards for
Administrative and Management Positions

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

For the GS-13: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-12, in the Federal Service.
Example of specialized experience: Incumbent must have knowledge of a range of administrative rules, regulations, procedures, guidelines, and policies in the areas of budget development, personnel management, contracts, procurement, and related activities to provide guidance to program staff; to perform assignments in these areas, and to ensure the organization’s compliance with administrative and management regulations and procedures.

There are not education requirements for this position.

Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.

HOW YOU WILL BE EVALUATED:
If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Categories
[HR INSERT CATEGORIES & DEFINITIONS] (examples below)
90 to 100: Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.

80 to 90: Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.

70 to 80: Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):

1. Financial Management - Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

2. Managing Human Resources - Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.

3. Leadership - Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.

4. Flexibility - Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.

5. Integrity/Honesty - Displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; chooses an ethical course of action; is trustworthy.

6. Problem Solving - Identifies and analyzes problems; uses sound reasoning to arrive at conclusions; finds alternative solutions to complex problems; distinguishes between relevant and irrelevant information to make logical judgments.

7. Administration and Management - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

8 . Contracting/Procurement - Knowledge of various types of contracts, techniques for contracting or procurement, and contract negotiation and administration.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration. ICTAP eligibles who are placed into Category [INSERT WELL-QUALIFIED CATEGORY] or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.
To preview questions please click here .

BENEFITS:
The Department of Labor (DOL) offers a great benefit package to eligible employees. The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year. We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more. For a comprehensive site about all federal benefits, please refer to OPM . For specific DOL benefits information, please refer to DOL BENEFITS .

OTHER INFORMATION:
The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, age, membership in an employee organization, or other non-merit factor. Refer to these links for more information: GENERAL INFORMATION , ADDITIONAL DOCUMENTATION , SELECTIVE SERVICE REGISTRATION , PROBATIONARY PERIOD , FORMER FEDERAL EMPLOYEES

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