Administrative Officer
Department Of Veterans Affairs - San Francisco, CA

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VacancyID: 644997

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service.

If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans .

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are I ntegrity, C ommitment, A dvocacy, R espect and E xcellence (“ I CARE ”).

America's Veterans need you!

To find out more, go to http://www.va.gov/jobs/ .

KEY REQUIREMENTS

You must be a U.S. citizen to apply for this job.

You will be subject to a background/suitability investigation.

DUTIES:
NOTE : This is a TERM appointment (not-to-exceed 13 Months). A term appointment is a non-permanent appointment expected to last longer than one year, and can be extended non-competitively for a maximum of four years. Typically, the employing agency hires the term appointee for work of a specific project. Term appointments are non-status, and nonpermanent appointments. Term employees are eligible to earn leave and generally have the same benefits as permanent employees including health and life insurance, within-grade increases and Federal Employees Retirement System and Thrift Savings Plan coverage.

This position is located at the San Francisco VA Medical Center where you serve as Administrative manager for the Homeless Program and Social Work Services. Major duties and responsibilities include:

  • Gather, interpret, analyze and correlate large amounts of narrative and statistical information about organizational functions, workload and productivity.
  • Provides social work management with assessment and advice on the distribution of work among positions and organizations, and the efficient utilization of positions and employees in program and program support areas staffed by employees in professional, technical and clerical occupations.
  • Works collaboratively with other facilities to ensure that the administrative details are covered in a coordinated, well-integrated manner.
  • Performs financial transactions such as receives information from Fiscal Service about funding for the program and is responsible for establishing and maintaining a system to track the usage of those funds, monitoring expenditures and completing the necessary reports for accountability.
  • Works with Acquisitions and Material Management Service on a local or regional level as necessary to finalize contracts, including leases for space when needed.
  • Interacts with Transportation to obtain and maintain the vehicles needed to provide effective service to Veterans in the various programs.
  • Develops a system for initiating personnel actions and tracking progress from that point through the new employee’s start date and exercise delegated signature authority as the approving official for personnel actions.
  • Responsible for collecting, tracking and analyzing data and presenting reports to supervisory staff.
  • Supervises program support assistants, assigns work to these staff members assuring that all duties are carried out.
  • Ensures that quality assurance information is properly maintained.
Work Schedule: Monday - Friday 8:00am - 4:30pm

***RELOCATION EXPENSES AND/OR INCENTIVES ARE NOT AUTHORIZED***

QUALIFICATIONS REQUIRED:
Possess one (1) year of specialized experience that would be qualifying as an Administrative Officer equivalent to the next lower grade level in the Federal Service. Specialized experience includes: g ather, interpret, analyze and correlate large amounts of narrative and statistical information about organizational functions, workload and productivity; provide social work management with assessment and advice on the distribution of work among positions and organizations, and the efficient utilization of positions and employees in program and program support areas staffed by employees in professional, technical and clerical occupations; work collaboratively with other facilities to ensure that the administrative details are covered in a coordinated, well-integrated manner; perform financial transactions such as receives information from Fiscal Service about funding for a program and having responsibility for establishing and maintaining a system to track the usage of those funds, monitoring expenditures and completing the necessary reports for accountability; work with Acquisitions and Material Management Service on a local or regional level as necessary to finalize contracts, including leases for space when needed; interact with transportation to obtain and maintain the vehicles needed to provide effective service to patients in various programs; develop a system for initiating personnel actions and tracking progress from that point through the new employee’s start date and exercise delegated signature authority as the approving official for personnel actions; responsible for collecting, tracking and analyzing data and presenting reports to supervisory staff; supervise program support assistants, assigning work to these staff members assuring that all duties are carried out; ensure that quality assurance information is properly maintained.

OR

Possess a Ph.D. or equivalent doctoral degree or have 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. (Transcripts Required)

OR

Possess equivalent combinations of education and specialized experiences which are qualifying for the GS-11 position. (Transcripts Required)

A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

A transcript or course listing must be submitted if you are basing all or part of your qualifications on education. See Step 3 under "How to Apply" for a description of a course listing. Applications submitted without this information may not be considered.

To calculate the combination of education and experience , determine the amount of experience you have as a percentage of the experience required for the grade level. Then determine the amount of education you have as a percentage of the education required for the grade level. Only education in excess of the amount required for the next lower grade level is qualifying. Add the two percentages; the total percentage must equal at least 100% to qualify for the grade level.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

Ability to manage the fiscal and contracting activities of the comprehensive program.

Ability to support a program.

Ability to coordinate interactions with human resources management services.

Ability to supervise administrative support staff.

Ability to manage data in support of day-to-day performance and periodic external reviews.

PHYSICAL REQUIREMENTS:The work is primarily sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

Veteran's Preference:
When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference ," (go to http://www.opm.gov/forms/pdf_fill/SF15.pdf ) and required documentation with your application materials. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx .

HOW YOU WILL BE EVALUATED:
Applicants will be ranked based on four quality groups, as follows:

Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;

Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;

Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and

Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group. Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group. Qualifying veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group. The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview. The remaining groups may be referred based on the number of applicants available.

BENEFITS:
VA offers a comprehensive benefits package. This link provides an overview of the benefits currently offered: http://www.va.gov/jobs/job_benefits/benefits.asp .

The Federal Government has special appointing authorities for persons with qualifying disabilities (go to http://www.opm.gov/disability/peoplewithdisabilities.asp ). For additional information on these, and other special appointing authorities, refer to this checklist or contact the hiring Human Resources Management Service at: 4150 Clement Street
San Francisco, CA 94121

OTHER INFORMATION:
VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

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About this company
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The United States Department of Veterans Affairs (VA) is a government-run military veteran benefit system with Cabinet-level status. It is...