The Office of Internal Oversight Services (OIOS) is an independent office reporting to the
Secretary-General and the General Assembly. This position is located in the Executive Office
of OIOS. The incumbent will report to the Executive Officer.
The Administrative Officer will be responsible for the following duties:
coordinates actions relative to the administration of human resource activities, e. g.,
recruitment, placement, promotion, performance appraisal, job classification reviews,
separation of staff members, training etc., ensuring consistency in the application of UN rules
• Defines conditions of service, duties and responsibilities, and privileges and
entitlements under the Staff Rules and Regulations.
• Produces regular reports for the benefit
of senior management
• Provides guidance on administration issues and practices to
colleagues and managers.
• Provides guidance and leadership to support
• Performs other related work as required.
• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in administration, human resources management or related field are required. Experience with HR staffing and planning tools or platforms is desirable. Experience in the administration of entitlements is required.
English and French are the working languages of the United Nations. For the post advertised
fluency in English (written and oral) is required. Knowledge of French is an asset.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
- Staff members are subject to the authority of the Secretary-General and to assignment by
him or her. In this context, all staff are expected to move periodically to new functions in their
careers in accordance with established rules and procedures. The appointment of external candidates may be limited to OIOS.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
The United Nations is an international organization founded in 1945 after the Second World War by 51 countries committed to maintaining...