: Administrative Project Specialist
: Batesville, IN
) is a global diversified industrial company with multiple subsidiaries contained within two business platforms.
) is a leader in the North American death care industry through the manufacture and sale of funeral services products, including burial caskets, cremation caskets, containers and urns, burial vaults, selection room display fixturing, and other personalization and memorialization products.
The Process Equipment Group is a recognized leader in the design, production, marketing and servicing of equipment and systems used in processing applications for a wide range of industrial markets. Its three operating companies are K-Tron, which focuses primarily on feeding and pneumatic conveying equipment; Rotex, a manufacturer of separation equipment, including gyratory and vibratory screeners and sifters; and TerraSource Global, which makes size reduction equipment, conveying systems and screening equipment, operating under three brands: Pennsylvania Crusher, Gundlach and Jeffrey Rader. In December, 2012, Hillenbrand acquired Coperion, a global leader in the manufacture of compounding, extrusion and bulk material handling equipment used in a broad range of industries, including plastics, chemical, food processing, pharmaceutical and aluminum, as well as related replacement parts and service.
The Administrative Project Specialist provides professional support to two Vice Presidents, implementing and maintaining various complex programs, projects and/or activities. They will identify solutions and alternatives within established policies requiring analytical thought.
Essential Duties and Responsibilities
include the following.
Provides direct administrative support by preparing or directing the preparation of correspondence, presentations, agendas, and materials including for reproduction and distribution; maintains calendars, schedules and plans events and meetings.
Researches and evaluates special projects involving independently collecting compiling information from a variety of sources, analyzing results and preparing final recommendations.
Coordinate meetings and special events for the organization, including amenities, accommodations, and event logistics
Work on special projects as needed (i.e., Quarterly Earnings reports, BOD presentations, Department Functions, etc).
Positively interact and communicate with all levels of the organization and all levels of our customers' organization as well
Promptly & courteously answer phones/inquiries, screen calls, take messages as appropriate, or trouble-shoot the call and either handle the request of the caller or direct caller to appropriate contact.
Schedule and coordinate Executives' travel arrangements- flights, hotel, ground transportation, customer events.
Handle all requests professionally & appropriately; coordinate calls and/or appointments.
Open, sort, and organize mail, mailings, and other correspondence; respond to mail/correspondence when appropriate.
Screen visitors and "walk-ups".
Effectively work with other Executive Assistants to provide a cohesive environment
Other duties may be assigned.
Ideal Candidate Summary
The ideal candidate will possess excellent oral and written communication skills, as well as leadership qualities developed and honed throughout their education and experience. They will have some degree of creativity that can be called upon when designing and evaluating communications, presentations, special events, and complex situations.
Bachelor's degree (B.A.) or equivalent from an accredited college or university; or one (1) to three (3) years related experience and/or training; or equivalent combination of education and experience with an emphasis in leadership, project management, and/or customer service.
Basic Microsoft Office (primarily PowerPoint, Word and Outlook)
Research, presentation, event planning, strong written and verbal communication skills
Hillenbrand Key Competencies
Customer Orientation: Understands and meets the expectations and requirements of internal and external customers; gets firsthand customer information and uses it to meet customers' needs by providing the highest quality products and services; acts with customers in mind; develops effective relationships with customers and gains their trust and respect. Clearly communicates the customer role in developing systems required to meet user needs and the importance of user involvement in the systems development process.
Adaptability: Effectively responds to change and is comfortable with ambiguity; manages conflicting priorities; comfortably handles risk and uncertainty; learns quickly when facing new problems; open to change; analyzes both successes and failures for clues to improvement; enjoys the challenge of unfamiliar tasks.
Continuous Improvement: Dedicated to CI concepts; understands, builds commitment for and implements the principles of lean operating processes; encourages process re-engineering; demands of oneself and others incremental gains and major breakthroughs.
Creativity: Develops new and unique ideas to solve problems or to create opportunities; thinks outside of the box; creates an environment for free flowing ideas and demonstrates innovative and unrestrained thinking.
Communication: Presents ideas in a style that is clear, fluent and to-the-point; keeps the attention of others; clearly articulates the key points of an issue; takes recipients' perspectives into consideration when communicating; listens to and understands views of others; knows who needs what information and communicates information in a concise, timely and straightforward fashion; not afraid to communicate difficult messages.
Teamwork: Supports team efforts; cooperates and works well with others in the pursuit of team goals; builds group cohesiveness by emphasizing team objectives and reinforcing cooperation; creates strong morale in his/her team and across functions; shares wins and successes; brings a feeling of participation and belonging to the team.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to handle and feel, reach with hands and arms, talk and hear. The employee may occasionally be required to crouch. The employee may occasionally lift items as heavy as 25lbs. Specific vision abilities may include the employee's ability to see near and far distances.
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At Hillenbrand, Inc., we strive to build a diverse work force through equal opportunity employment that embraces and leverages the differences each individual has to offer.
Human Resources & Administration
Human Resources & Administration
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