Under direct supervision provides administrative and secretarial assistance to an assistant vice-president or other senior officer of the University.
Examples of Duties:
Reports to an assistant vice-president or other senior officer, and supervises the work of all student assistants assigned to the unit.
Organizes and implements procedures for executing various administrative assignments.
Compiles factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms.
Determines when pertinent materials from the files should be attached to certain documents with which the supervisor must deal.
Composes drafts of reports and letters for the supervisor’s review, and transmits replies to routine correspondence on the supervisor’s behalf.
Assists in arranging meetings of the unit’s staff or faculty, and serves as recording secretary at such meetings.
Takes dictation or transcribes from electronic dictating equipment in preparing finished correspondence, reports or materials as assigned.
Types minutes, correspondence and other documents relating to the operation of the unit, and proofreads these materials to ensure their accuracy.
Establishes and maintains accurate and current files of letters, reports, records, and other documentary materials, and ensures that information in these files is kept confidential.
Answers the telephone, places calls, makes appointments and reservations, receives visitors, and functions as an office receptionist.
Performs general office management duties, and recommends methods for improving office procedures.
Performs any other duties that may be assigned by the immediate supervisor.
An associate degree in secretarial science, business administration office administration or other appropriate field and one year of administrative or secretarial experience or a certificate in secretarial science with two years of administrative or secretarial experience or an equivalent combination of education and experience is required.
A typing proficiency of 40 net words per minute is required. Proficiency exams administered by ASU's College of Education and the State of Alabama Employment Service are accepted. Test results must be received by the closing date.
To schedule a typing proficiency contact:
Alabama State University College of Education
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