Administrative Serv Analyst
Yolo County, CA - Woodland, CA

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Under direction, performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support; and performs other related duties as required.

Distinguishing Characteristics

This is the full journey-level class in the professional Administrative Services Analyst series. At this level, incumbents use substantial independent judgment to make decisions on work issues, including those that are unusual or fall outside of established parameters. Incumbents often perform duties that are highly specialized to the work unit, emphasizing one or more of the following functional areas: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support. Consequently, specialized recruitments may be held to attract applicants by functional area.

This class can be distinguished from the entry-level class of Associate Administrative Services Analyst because assignments at that level are less difficult and complex than those assigned to an Administrative Services Analyst, and are performed under greater supervision and have less authority to act. An Associate Administrative Services Analyst performs basic and routine analytical assignments that may be repetitive and do not require extensive, in-depth analysis.

This class may also be distinguished from the higher-level of Senior Administrative Services Analyst because incumbents in that class perform advanced and highly complex assignments that typically include comprehensive responsibility for overseeing one or more complex administrative functions for an entire department, as well as supervision of staff.

Essential Functions

Assignments may include, but are not limited to, the duties listed below.

Typical duties related to general and administrative support functions:

Compiles and analyzes moderately complex data; makes comprehensive recommendations on the formulation of policy, procedures, staffing and organizational changes.

Conducts a variety of surveys; performs moderately complex research and statistical analyses on administrative, fiscal, personnel, and/or programmatic issues.

Performs moderately difficult and complex analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or personnel functions.

Coordinates the design, implementation, and installation of new and revised computer programs, systems, software, procedures, methods of operation and forms.

Coordinates and oversees the administrative functions of the department; compiles materials; develops and prepares moderately complex reports, correspondence, manuals, publications, and other documents; obtains management review and approval as needed.

Coordinates departmental activities with other departments, divisions, units, and outside agencies; represents the department in committee meetings; responds to complaints and requests for information.

Analyzes complex administrative systems and practices, develops and recommends modifications and enhancements; coordinates implementation of changes.

Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems and forms; conducts research and develops procedures to improve efficiency and cost effectiveness; monitors expenditures; reviews, evaluates and decides on appeals in a department’s program administrative hearings.

Typical duties related to fiscal and contract management functions:

Performs moderately difficult and complex fiscal analyses and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities.

Develops and prepares budgets for management review and approval; assures proper expenditure coding, document preparation, and other financial-related activities; monitors budget expenditures.

Provides departmental fiscal and accounting oversight by monitoring and managing contracts, grants, and other funding and expenditure sources.

Prepares and writes requests for proposals, bids, quotes, information, contracts, reports, and other fiscal documents.

Analyses and interprets contracts and coordinates the resolution of contract disputes and disagreements.

Typical duties related to program analysis and compliance functions:

Plans, identifies and analyzes program administration problems and develops solutions.

Reviews regulatory materials to evaluate program impact; reviews and revises current systems, policies and procedures.

Coordinates multi-disciplinary groups for program systems review.

Develops program compliance procedures.

May coordinate investigations related to civil rights issues in departmental programs and services, state hearing issues, and issues related to unethical and improper conduct; conducts and participates in training and education programs regarding such issues.

Typical duties related to staff development and training functions:

Plans, develops and coordinates training, education, and staff development programs.

Prepares training curricula and materials; arranges and coordinates trainers and facilitators, arranges and coordinates facilities for training; instructs participants in a variety of departmental processes.

Develops, administers and analyzes training needs; reviews and evaluates training requests; consults with subject matter experts and others as appropriate.

Analyses the effectiveness of training programs.

Typical duties related to information systems support functions:

Coordinates with departmental staff, outside vendors, and central information technology staff and communicates functional guidelines to be utilized in the execution of information technology systems.

Conducts technical studies and analyses of information systems and makes recommendations.

Prepares complex and/or technical written documents such as reports, system documentation and user manuals.

Contact and consult with software vendors for upgrades and fixes to problems;

Diagnose, analyze and resolve software problems.

Identifies and recommends staff training needs.

Performs administrative and maintenance tasks for departmental information systems.

Obtains quotations for equipment and software costs.

May serve as a point of contact for support of department peripheral equipment.

Coordinates the use of information services systems among County departments, cities and other agencies.

Employment Standards

Any combination of the required experience and education listed below that provides the required knowledge and abilities is acceptable. A typical way of getting the knowledge and abilities is outlined below:

Education: Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources, information technology or a closely related field; AND

Experience: Either one (1) year as an Associate Administrative Services Analyst in Yolo County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support.

Substitution: Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

Experience in the classifications of Staff Services Analyst I/II, Departmental Analyst, Program and Administrative Planner, and Employment Training Analyst in Yolo County may be substituted for the above required education on a year-for-year basis up to a maximum four (4) years.

License

Some positions in this classification may require incumbents to possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Medical Class

This class includes administrative or clerical positions requiring light physical effort, which may include frequent lifting of up to ten pounds and occasional lifting of up to twenty-five pounds. Ability to place or retrieve items at below waist level may be required. Considerable moving about may be involved.

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Contact us via conventional means.
You may contact us by phone at (530) 666-8055 ,
or e-mail at hrjobs@yolocounty.org , or apply for a job in person at the County of Yolo Human Resources Department.

Yolo County, CA - 2 years ago - save job