Administrative Specialist II (DOT Director's Office)
King County - Seattle, WA

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Position Purpose
This position will provide a variety of technical office support for four members of the Director’s Office management staff. The position will also serve as the primary reception person for the Director’s Office as well as provide backup support for the Director’s Confidential Secretary and Administrator I, and miscellaneous support and other duties as assigned for other professional staff in the Director’s Office.

King County Department of Transportation
King County’s Department of Transportation is a leader in this nation’s public transportation industry. KCDOT is composed of the Metro Transit, Road Services, Fleet Administration, King County Airport, and Marine Divisions. Each Division plays a unique role in getting people to work quickly and comfortably, reducing commuter stress, providing efficient transportation infrastructure for our vital regional economy, greening the environment, radically improving urban air quality and responding comprehensively to the global warming crisis.

Benefits
King County provides our employees with a free transportation pass (good on most transit systems throughout the Puget Sound region). We offer a benefits package that includes competitive medical, dental and vision benefits for the whole family and domestic partner, competitive vacation, sick, holiday and executive leave plans, and participation in the State’s Public Employees Retirement Plan (PERS), as well as the option of participating in the County’s deferred compensation plan (a 457 plan).

Who May Apply
This position is open to the general public and all King County employees.

Required Application Materials
An online employment application at www.kingcounty.gov/jobs with employment history going back at least ten years if you have ten years of employment (or more to include all relevant experience), answers to the supplemental questions, a resume, and a cover letter, are required. Your cover letter should summarize your qualifications and interest in this position. Please see application instructions at the end of this posting for more details.

Work Schedule
The work week is 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is exempt from the provisions of the Fair Labor Standards Act, and is not eligible for overtime pay.

For more information regarding this recruitment, please contact:
Ralph Cady
Senior Human Resource Analyst
206.263.4782
ralph.cady@kingcounty.gov

Job Duties:
  • Identify and track time-sensitive items as requested; handle confidential materials; process documents for signatures; open and distribute mail
  • Answer and direct phones; perform reception work as needed; provide information to internal and external customers; schedule meetings and maintain calendars for assigned management staff
  • Act as point of contact for group to maintain current lists, forms and tracking spreadsheets
  • Draft, edit and proofread documents, contracts, reports and/or correspondence
  • Compile data and update databases; create spreadsheets for data as requested; search for information, including via the internet; maintain files
  • Maintain inventory of and order supplies; receive and distribute supplies and equipment. Will perform payroll and purchasing tasks using PeopleSoft and Oracle Financials
  • Perform other work as assigned

Experience, Qualifications, Knowledge, Skills:

Minimum Qualifications
  • Three years’ experience providing responsible office administrative/clerical and reception support, with at least two years providing direct support to multiple office professionals
  • Customer service skills – in person and by telephone (discretion, patience, etiquette, professionalism, listening skills and eagerness/resourcefulness to help meet the needs of internal and external customers who contact the DOT Director’s Office)
  • Knowledge of general office principles and practices
  • Operation of standard office equipment including personal computer, printer, multi-line phones, fax and calculator
  • Excellent knowledge of Word, Excel and Outlook
  • Ability to learn PeopleSoft and Oracle Financials for doing payroll and ordering supplies
  • Understanding of County correspondence procedures (or transferrable skills from handling correspondence in other large organizations)
  • Organizational skills
  • Skill in following oral and written instructions
  • Skill in prioritizing workload in the face of competing staff demands, needs and personalities; skill in adapting to changes in workload demand
  • Skill in maintaining confidentiality of sensitive matters
  • Skill in following through on assignments as directed
  • Initiative to notice when assistance or procedural changes are needed
  • Excellent oral communication skills
  • Knowledge of proper English grammar, usage and spelling
  • Excellent interpersonal and human relations skills, including ability to represent the Director’s Office professionally to a wide range of people from hourly workers to county department heads and county, state and federal officials
  • Problem solving skills
  • Ability to work independently and effectively as a team member
  • Ability to quickly learn office administrative procedures
  • Skill in maintaining filing systems
  • Keyboarding skills: speed at least 45 wpm

Desirable Qualifications
  • Experience providing full administrative support to supervisorial or management personnel, including responsible handling of their correspondence, management of calendars and setting up meetings
  • Working knowledge of King County's PeopleSoft system for payroll and King County's Oracle Financials for accounts payable

Supplemental Information:

Application Process
Applicants should complete the online application, which includes the Supplemental Questions, and attach or paste in your resume and cover letter. NOTE: Please answer ALL questions in the online employment application itself, with each of your jobs listed (listing each position for each employer separately), duties explained, reasons for leaving, salary, etc. Your job history in the employment application should go back ten years (if you have ten years of employment). Earlier jobs should be included if they are relevant in some way to this job. If you have questions about this, please contact Ralph Cady as stated above. Applicants who are unable to apply online should follow the instructions under Tips On Applying at www.kingcounty.gov/jobs . If you need an accommodation in the recruitment process or an alternate format of this announcement, please inquire directly with the Human Resources contact for this job announcement, Ralph Cady, at 206-263-4782 or ralph.cady@kingcounty.gov.

Selection Process
Applicants will be screened for clarity, completeness, competitiveness and ability to communicate effectively and correctly in writing. The most competitive candidates may be invited to participate in an interview as well as clerical skills testing. Testing may include basic MS Windows (Windows 7), Word, Excel and Outlook (MS Office 2010), proofreading and typing speed (45 words a minute). Reference checks will be conducted before hire.

King County Department of Transportation is committed to promoting equal employment opportunity, affirmative action and diversity in the workplace.

Union Membership
The position is not represented by labor union.

Class Code: 4201200

King County - 6 months ago - save job - block
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King County provides regional services to over 1.9 million residents including more than 340,000 people living in unincorporated areas....