Administrative Specialist
Department Of Health And Human Services - Baltimore, MD

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Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans.

The Centers for Medicare and Medicaid Services (CMS) works in partnership with the entire health care community to improve quality and efficiency in an evolving health care system and provides leadership in the broader health care marketplace. Our effectiveness depends on the capabilities of a dedicated, professional staff that is committed to supporting these objectives. A career with CMS offers the opportunity to get involved on important national health care issues and be part of a dynamic, fast-paced, and highly visible organization.

For more information on CMS, please see:

WHO MAY APPLY: This is a competitive vacancy, open to all United States Citizens or Nationals , advertised under Delegated Examining Authority. Selections made under this vacancy announcement will be processed as new appointments to the civil service. Current civil service employees would therefore be given new appointments to the civil service; however, benefits, time served and all other Federal entitlements would remain the same. Click here for more information about US Citizenship and other eligibility information .

This vacancy is also being announced concurrently with vacancy announcement CMS-OMH-MP-13-835333 under merit promotion procedures. Please review that announcement to see if you are eligible for consideration under merit promotion procedures. NOTE: Applicants who wish to be considered under both announcements, must apply separately for each in order to be considered.

Additional selections may be made from this announcement for similar positions within CMS in the same geographical location.

This position is located in the Office of Minority Health (OMH) at the Centers for Medicare and Medicaid Services in Baltimore (Woodlawn), MD. KEY REQUIREMENTS

You must be a U.S. Citizen or National to apply for this position.
You must meet the Selective Service requirements (See “Other Information”).
You must complete the questionnaire and/or knowledge, skills and abilities.
A one-year probationary period MAY be required.
Use the Print Preview feature for a complete copy of this announcement. DUTIES:

In this position you will serve as an Administrative Specialist. Specifically, you will:

Provide direct support to the Group Directors, monitor and report on the status and condition of projects of major importance to the Group Directors.
Interpret OMH, CMS and Departmental executive policies and procedures for Group Directors and group staff.
Identify problems and recommend new and revised procedures and policies affecting workflow, correspondence or other administrative support functions, i.e., timekeeping, travel, telecommunications,etc.
Determine the need for meetings involving the Group Directors and staff, decides which staff members need to attend, and indicate what information should be prepared or available for meetings.
Refer highly technical or sensitive issues and inquiries to senior leadership from Congressional staff, outside firms, HHS, the White House and OMB.
Ensure that operational processes and procedures are developed and implemented related to scheduling of the Group Directors calendar, including their attendance at conferences, planning for trips, proper reporting to the Administrator's Office, cross-component scheduling, etc. Document those processes and procedures to ensure availability and understanding for those individuals that may need to assist the Group Directors.

A determination of your minimum qualifications will be based on the requirements listed below. You will be evaluated based upon the experience and/or education reflected in your resume. Please use clear and concise descriptions/examples when describing your experience. Applicants are advised that all information concerning qualifications is subject to investigation. By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. ALL QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT.

Specialized Experience: Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled.

For the GS-12 Grade Level: Specialized experience is defined as one (1) year (52 weeks) of specialized experience (equivalent to the grade 11 level in the Federal service) which includes: gathering information, identifying and analyzing issues and developing recommendations to resolve substantial problems with operational effectiveness in an administrative support setting.

Substitution of Education for Experience: There is no substitution of education for specialized experience at this grade level.

Combination of Experience and Education: There is no combination of experience and education for this grade level.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, additional supporting documentation is required. Click here for more information about REQUIRED DOCUMENTS .

Conditions of Employment:
1. Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees . Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.

  • Optional Form 306 - Declaration of Federal Employment - available at . This form is not required to be submitted at the time of submitting your application. However, if selected, this form will be required prior to final job offer.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.

3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Category rating procedures will be used to rate and rank candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: Best Qualified, Well Qualified or Qualified.

The Category Rating Process does not add veterans’ preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Technical Knowledge
Knowledge of Policies and Procedures
Interpersonal Skills
Ability to express ideas and convey orally and in writing

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

NOTE: If you submit a resume but no questionnaire, you will not be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from competition. BENEFITS:
The Federal government offers a number of exceptional benefits to its employees. The following links are provided for your reference to explore the major benefits offered to most Federal employees:

Flexible Spending Accounts -

Health Insurance - Leave -
Life Insurance -
Long Term Care Insurance -

Retirement Program - OTHER INFORMATION:



TOUR OF DUTY: Flexible







JOB CODE: 378680

TRANSCRIPTS or COURSE LISTINGS: Required ONLY if substituting education for specialized experience.

NOTE: An unofficial transcript or a list of courses, grades earned, completion dates, and quarter and semester hours earned can be used as a substitute for the official transcript at the time the person applies for a job opening.

DISPLACED FEDERAL EMPLOYEES: If you are a displaced Federal Employee, you may be eligible for priority consideration under the Interagency Career Transition Assistance Plan (ICTAP). Please visit this link to obtain requirements for applying as an ICTAP eligible applicant . If you feel as though you are eligible under the ICTAP program, please see the "REQUIRED DOCUMENTS" sections below. Candidates must meet or exceed the Well Qualified category to be considered for this vacancy as an ICTAP eligible.

VETERANS' PREFERENCE: If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. Documentation intended to establish preference must be received by 11:59PM EST on the closing date of this announcement (Thursday, February 21, 2013). Information on veterans' preference and other veteran entitlements can be found in the VetInfo Guide:

JOB SEEKERS WITH DISABILITIES: Federal agencies fill jobs two ways, competitively and non-competitively. Persons with disabilities may apply for jobs filled either way. People who are selected for jobs must meet the qualification requirements and any education requirements for the jobs and be able to perform the essential duties of the jobs with or without reasonable accommodation. For information, please visit

SELECTIVE SERVICE: MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

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Indian Health Service's mission is to provide health care and related services for American Indian and Alaska Natives, as well as their...